Executive Assistant

NorthBay Health • Fairfield, CA

1d • Onsite

About The Position

At NorthBay Health, the Executive Assistant is responsible for
providing administrative support to senior leaders and as assigned, direct
reports in a variety of capacities including management of the executive
calendars, meetings and assistance on special projects to meet organizational
strategic goals and objectives; conducts event and meeting planning, assists
with meeting activities, manages correspondence, and composes a variety of
documents/reports. This position will support the system COO as well as office
of the General Counsel.

NorthBay Health is an independent, nonprofit health system serving the Napa,
Solano, and Yolo County regions. We are expanding access to care across our
communities through two acute-care hospitals, including a Level II Trauma Center
and a Level III NICU maternity unit, along with a cancer center, urgent care
locations, and a growing network of primary and specialty care clinics.

We provide advanced services in cardiovascular care, neuroscience, orthopedics,
surgery, and outpatient specialties. NorthBay Health is nationally recognized
for quality care, including Magnet with Distinction designation for nursing and
multiple U.S. News and World Report high performing recognitions.

We are committed to being the trusted healthcare partner of choice and offer an
environment where employees can grow, contribute meaningfully, and support the
health of our communities.

Responsibilities

• Assists executives in the management his/her respective schedule.
• Assists the executive in variety of capacities to meet organizational strategic goals and objectives.
• Coordinates the MCS contract signature process, maintains contract filing systems, completes documents for health plans, coordinates mass mailing projects, and conducts internet searches for information.  Interfaces with health plan representatives. Assists with other projects as requested.
• Supports activities of assigned committees; prepares materials for meetings; coordinates follow-up.
• Attends a variety of meetings; assists with special projects.
• Demonstrates ability to manage multiple priorities; meet designated deadlines.
• Handles telephone calls and other forms of communication; performs routine office functions.
• Performs notary services for NorthBay Health and its employees if certified.

Benefits

• NorthBay Health offers a comprehensive benefits package based on established eligibility requirements.
• Benefits may include medical, dental, and vision insurance, life, disability, and long-term care coverage, paid time off including vacation, sick leave, holidays, and bereavement, a 403(b) retirement plan with employer match, education reimbursement for eligible roles, professional development and training programs, Employee Assistance Program, wellness programs, recognition programs, shift differentials, and market-based compensation review and increases subject to approval and organizational performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed