Executive Assistant

Cotiviti

33d • $70,000 - $95,000

About The Position

The Executive Assistant serves as a vital partner to leaders of the Marketing and Enterprise Product teams, providing administrative support, ensuring efficient operations, and representing with professionalism and discretion. The ideal candidate excels in fast-paced environments, demonstrates exceptional organizational, communication and collaboration skills, discretion, and proactive problem solving.

Requirements

• 7+ years of proven experience as an administrator.
• BS/BA degree in Marketing or relevant job experience.
• Deep proficiency across MS Office suite of tools including Outlook, Word, Excel and PowerPoint.
• Aptitude for learning new systems and processes
• Excellent written and verbal skills, organization and the ability to prioritze efficiently.
• Ability to work independently with limited oversight.
• Ability to travel up to 15%
• Communicating with others to exchange information
• Assessing the accuracy, neatness, and thoroughness of the work assigned
• Remaining in a stationary position, often standing or sitting for prolonged periods
• Repeating motions that may include the wrists, hands, and/or fingers
• Must be able to provide a dedicated, secure work area
• Must be able to provide high-speed internet access/connectivity and office setup and maintenance
• No adverse environmental conditions expected

Responsibilities

• Calendar & Meeting Management: Coordinate and manage complex calendars, schedule meetings across multiple time zones internally and externally with partners and clients and proactively resolve conflicts or overlaps.
• Organize departmental meetings (virtual and onsite): Helps to source offsite locations, prepares agendas and materials, ensure all logistics are managed.
• Travel & Expense Coordination: Arrange domestic travel, including flights, accommodations, and ground transportation where needed. Prepare detailed itineraries and manage expense reporting, ensuring compliance with company policies and timely reimbursement.
• Office & Project Support: Provide administrative support for projects, coordinate with cross-functional teams, and assist in preparing presentations, reports, and documentation.
• Manage 3P process: Ensure timely submissions for vendor onboarding, processing related purchase orders and invoices.
• Collaboration across the organization: Coordination of meetings, calendars and data requests
• Complete all responsibilities as outlined on annual Performance Plan.
• Complete all special projects and other duties as assigned.
• Must be able to perform duties with our without reasonable accomodation.
• This job description is intended to describe the general nature and level of work being performed and is not to be construed as an exhaustive list of responsibilities, duties and skills required. This job description does not constitute an employment agreement and is subject to change as the needs of Cotiviti and requirements of the job change.

Benefits

• Cotiviti offers team members a competitive benefits package to address a wide range of personal and family needs, including medical, dental, vision, disability, and life insurance coverage, 401(k) savings plans, paid family leave, 9 paid holidays per year, and 17-27 days of Paid Time Off (PTO) per year, depending on specific level and length of service with Cotiviti. For information about our benefits package, please refer to our Careers page.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees