Executive Assistant

Invesco Ltd. • New York, NY

27d • Hybrid

About The Position

As an Executive Assistant, you will provide high-level administrative support to the Head of Business Development. You will be exposed to highly confidential and sensitive company and employee information, which you will need to treat with utmost discretion and tact. This EA will have an in-depth knowledge of company operations, policies, processes, and exceptional interpersonal communication and skillsets. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Requirements

• Candidates must be professional, articulate, discrete, personable, flexible, and have excellent communication skills
• Each day will bring a different set of experiences; candidates must be able to adapt quickly
• 7+ years of experience of assistant support, both as an Executive and Personal Assistant
• You are reliable, consistent, direct, and experienced in building trust with stakeholders
• Exceptional written and verbal communication
• Proven ability to handle confidential information with discretion
• You are highly organized and thoughtful with strong customer service skills
• Proactive in anticipating, addressing, and resolving potential challenges
• You have an ability to problem solve in a fast-paced environment
• Eager to make an impact and thrive in a dynamic, hyper-growth environment
• High proficiency with Microsoft suite products
• Experience working across multiple cultures and global constituents

Responsibilities

• Manage the schedule strategically to create optimal flow
• Coordinate meeting times with attendees, including on-site or off-site logistics, as needed
• Oversee all travel bookings, reservations, and logistics
• Process expense reports and invoices in a timely manner
• Create meeting invitations in the calendar that include all relevant information, i.e., attendees, Microsoft Teams link, address, room, agenda, prep materials
• Schedule and coordinate internal and offsite meetings, including setting up conference rooms, ordering catering as appropriate and welcoming guests
• Maintain and organize electronic files
• Handle phone coverage; answer, screen and direct calls as appropriate
• Assisting with onboarding for new hires within the department
• Provide backup coverage to other members of the administrative team
• Edit and review memos and presentations as requested

Benefits

• Flexible paid time off
• Hybrid work schedule
• 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution
• Health & wellbeing benefits
• Parental Leave benefits
• Employee stock purchase plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees