Executive Assistant

Westwood Professional Services Inc•Plano, TX

4h•Onsite

About The Position

The Executive Assistant provides high-level, strategic administrative support to members of the executive leadership team, including the COO and other C-level executives. This role serves as a trusted partner to senior leadership, enabling operational efficiency, informed decision-making, and seamless execution of executive priorities. The ideal candidate demonstrates exceptional professionalism, discretion, business acumen, and the ability to anticipate executive needs in a dynamic, fast-paced environment. This is an in-office position at our HQ in Plano.

Requirements

Proficient in current versions of Microsoft Office components, particularly Word, Excel, and Outlook.
Working knowledge of other desktop publishing software such as Adobe Acrobat, Photoshop, and PowerPoint.
Able to clearly and professionally communicate, both verbally and in writing.
Has advanced knowledge of general business document formatting and procedures.
Able to compose professional letters, memos, and other correspondence based on minimal information.
Experience with standard business equipment, including multiline telephones, photocopiers, fax machines, binding machines, postage scales and meters, etc.
Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Proficient at typing at least 40 words per minute.
Ability to manage difficult situations, provide exceptional customer service, deal sensitively with confidential information, and work with a high degree of professionalism and with a strong work ethic
Ability to make well-reasoned and timely decisions based on careful, objective review and informed analysis of available considerations and factors.
Bachelor’s degree preferred or equivalent combination of education and experience
Minimum of 3 years of experience supporting C-suite or senior executives
Demonstrated ability to operate with a high level of independence and sound judgment
Exceptional organizational, time management, and problem-solving skills
Advanced proficiency in Microsoft Office Suite and collaboration tools
Outstanding written and verbal communication skills
Proven ability to maintain confidentiality and exercise discretion

Nice To Haves

Experience using VantagePoint a plus, but not required
Experience supporting a CEO or multiple C-level executives
Familiarity with project management and enterprise collaboration tools
Experience in a fast-paced, highly complex organization

Responsibilities

Provides comprehensive executive-level administrative support
Manages highly complex calendars, meetings, and executive travel arrangements
Acts as a strategic gatekeeper and liaison between executives, senior leaders, and external stakeholders
Prepares and edits executive communications, presentations, reports, and briefing materials
Coordinates and schedules meetings, prepares agendas, presentation materials, minutes, and follow-up actions
Tracks executive priorities, deadlines, and deliverables to ensure alignment with organizational goals
Supports strategic initiatives, special projects, and confidential assignments
Handles highly sensitive and confidential information with absolute discretion
Anticipate executive needs and pro-actively resolve scheduling, communication, and operational challenges
Partners closely with other executive assistants and senior leadership team members to ensure seamless coordination
Routinely monitors own work for accuracy and completeness to ensure quality.
Works quickly and efficiently to maintain production goals and to complete tasks on time.
Shows initiative, problem-solving skills, and reliability.
Able to multitask and switch direction of workflow quickly when required.