Executive Assistant

SBM Offshore•St. Louis, MO

14d•$65,000 - $75,000

About The Position

The Executive Assistant will be responsible for providing support to the executive team as directed to ensure that company goals and objectives are accomplished. The assistant’s primary role will be supporting the CFO, and will require great communications skills, flexibility, critical thinking, efficiency, along with expectations prone to changing on a day-to-day basis.

Requirements

Bachelor’s degree in Business Management, or a related field from a four-year college or university with at least 3-5 years of executive administrative experience.
May be required to have a valid driver’s license
Superb written and verbal communication skills and the ability to organize and coordinate multiple projects at once.
Proficiency in MS Office and other office productivity tools, with aptitude to learn new software systems.
Flexible team player willing to do what it takes to get job done.; adaptable to high pressure and enjoys a challenge.
Ability to keep company confidences.

Responsibilities

Manage professional scheduling for CFO and other executives, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
Participate in various executive meetings and provide high level notetaking and follow-up post meeting
Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information between executive and operational leadership
Manage, coordinate, and arrange corporate executive travel and travel-related activities, including hotel, booking, transportation on an as needed basis
Perform administrative and office support, such as spreadsheet creation, and maintenance of contacts database
Maintain professionalism and strict confidentiality with all materials, and exercises discretion when interfacing with the business
Organize team communications and plan events, both internally and offsite
Other duties as assigned