Executive Assistant

MongoDB•Palo Alto, CA

16h•Onsite

About The Position

MongoDB is seeking an Executive Assistant to support our Chief Information Officer and one IT Executive. The role will be based out of our Palo Alto office. Your day will consist of managing and prioritizing a steady stream of requests, meetings and trips. You will work closely with the IT Organization to ensure your executives are available and prepared to make business decisions in a timely and efficient manner. The right candidate will be able to balance the priorities of their executive alongside broader stakeholder needs, and be ready to step in wherever support is needed. You should feel comfortable partnering with senior leaders and executive assistants to coordinate meetings and other business activities. You should be able to manage multiple workstreams with strong attention to detail, ensuring accuracy and discretion when handling sensitive information. You should be comfortable working in a fast-moving environment with shifting priorities, contributing structure, efficiency, and a high degree of organization to the executive’s priorities and broader team outcomes. About MongoDB MongoDB is built for change, empowering our customers and our people to innovate at the speed of the market. We have redefined the database for the AI era, enabling innovators to create, transform, and disrupt industries with software. MongoDB’s unified database platform, the most widely available, globally distributed database on the market, helps organizations modernize legacy workloads, embrace innovation, and unleash AI. Our cloud-native platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available across AWS, Google Cloud, and Microsoft Azure. With offices worldwide and over 60,000 customers, including 75% of the Fortune 100 and AI-native startups, relying on MongoDB for their most important applications, we’re powering the next era of software. Our compass at MongoDB is our Leadership Commitment, guiding how and why we make decisions, show up for each other, and win. It’s what makes us MongoDB. To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB, and help us make an impact on the world! MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter. MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Requirements

4+ years experience supporting senior executives, or other relevant experience working directly with executives
Flexibility to come into the Palo Alto office as needed to support events and initiatives
Ability to support additional executives as needed to support the adapting needs of the business
Bachelor's Degree or equivalent work experience is preferred
Extremely well organized and detail-oriented
Excellent verbal and written communication skills
Discretion with highly sensitive information
Experience booking both domestic and international travel
Strong awareness and comfort operating across multiple time zones
Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, and video conferencing tools
Creative, flexible, and innovative team player
Desire for continuous improvement through learning and development
Ability to adapt and work autonomously with little direction while over communicating to ensure desired outcomes are clear

Responsibilities

Proactively support two IT executives based out of the Palo Alto Office
Manage the executives’ calendars meticulously and thoughtfully, coordinating all meetings and calls, including video conferencing and large team events
Collaborate with peers and ensure alignment on key business meetings
Assist with special assignments/projects, as needed while exercising sound judgment, and seeing beyond the day-to-day to anticipate changing priorities
Track action items and key issues to closure with a high degree of integrity and accountability
Manage all travel logistics and associated expenses, and be ready to handle last-minute changes
Schedule, plan, and execute quarterly offsites and team events
Build relationships with key stakeholders in your executives internal and external network