Executive Assistant

Ronald McDonald House•Ann Arbor, MI

34d

About The Position

The Executive Assistant serves as a strategic partner and primary executive support to the Chief Executive Officer (CEO), while also providing high-level support to the Chief Operating Officer (COO) and Chief Financial Officer (CFO), as well as the Board of Directors. The Executive Assistant is responsible for managing complex executive calendars, coordinating board governance activities, and overseeing administrative and project-based initiatives that support organizational effectiveness. The role operates with a high degree of autonomy and discretion, handling confidential and sensitive information while exercising sound judgment in planning, prioritizing, and executing work. A comprehensive understanding of organizational operations, governance procedures, and executive-level workflows is required, along with the ability to respond flexibly to changing priorities. This is a part-time role (up to 30 hours per week) and requires flexibility to adjust schedule as needed to support executive, board, and organizational activities.

Requirements

Demonstrated experience serving as a strategic partner to executive leadership, with direct support of multiple C-suite executives (CEO, COO, and/or CFO)
Proven experience supporting Boards of Directors and working within governance structures
Ability to manage multiple priorities and complex projects simultaneously with minimal supervision
Exceptional organizational, time-management, and problem-solving skills
Strong interpersonal skills with the ability to work effectively across a wide range of personalities and functional areas
Excellent written and verbal communication skills with strong attention to detail
High level of discretion and integrity in handling confidential and sensitive information
Advanced proficiency in Microsoft Office and business productivity tools
Self-motivated, proactive, and adaptable, with the ability to work independently while contributing as a collaborative team member
Willingness and flexibility to adjust work hours within a part-time schedule (up to 30 hours per week) to meet organizational and executive needs

Responsibilities

Serve as a trusted partner and primary point of administrative and operational support to the CEO, COO, and CFO
Proactively manage complex and competing executive calendars, meetings, and priorities, adjusting schedules as organizational needs evolve
Anticipate executive needs and independently resolve administrative and operational issues to ensure efficient use of executive time
Act as a liaison between executive leadership and internal and external stakeholders, facilitating clear, timely, and professional communication
Provide flexible support to accommodate meetings, deadlines, and time-sensitive initiatives that may vary by day or week
Provide comprehensive support to the Board of Directors and Board Committees, including meeting coordination, agenda development, and governance documentation
Partner closely with the CEO and Board Chair to compile, review, and distribute board pre-read materials in a timely manner
Prepare, maintain, and archive accurate board and committee meeting minutes, resolutions, and action items
Ensure compliance with governance requirements, including maintenance of required Chapter and organizational documentation
Prepare executive-level correspondence, reports, presentations, and briefing materials with a high level of accuracy and professionalism
Manage secure electronic and paper-based document systems, ensuring confidentiality, organization, and accessibility
Coordinate and support special projects and cross-functional initiatives on behalf of executive leadership, tracking timelines and deliverables
Support HR-related initiatives, including job postings, recruitment coordination, background checks, onboarding, badging, personnel file maintenance, and offboarding
Assist with operational and administrative functions related to organizational needs
Coordinate information technology and office support needs, including procurement of computers, office supplies, and equipment
Serve as a point of contact for administrative and operational inquiries, escalating matters appropriately
Manage incoming correspondence, communications, and mail, prioritizing and routing items appropriately
Maintain a professional, organized office environment that supports executive and organizational needs