Executive Assistant

Pandora Jewelry•New York, NY

33d•$85,000 - $95,000

About The Position

As the largest jewellery brand in the world, we a give a voice to millions of people's loves every day. Our beautiful products empower people all around the world to express themselves. We are proud to be part of their stories and the most important moments in their lives. Where original thinking is welcomed, and can turn into positive impact in a heartbeat, we can dream big, dare to act, and deliver with care and passion. At Pandora where you can each craft far more than just an incredible career. About the Team: The Executive Assistant provides high-level administrative and operational support to the Vice President, Ecommerce; Vice President, Merchandising and Strategy; and the Vice President, Finance. This role serves as a trusted partner to the executives and their leadership teams, acting as a central point of contact for internal and external stakeholders while supporting effective collaboration across the North American Leadership Team and global partners. This position requires exceptional organizational and project management skills, sound judgment, and the ability to manage highly confidential information with discretion. The Executive Assistant must be a proactive, solutions-oriented professional who can anticipate executive needs, manage competing priorities, and operate confidently in a fast-paced, dynamic environment. To be successful in this role, the individual must build strong relationships and trust with leaders, peers, and stakeholders, working both independently and in close partnership with the broader Executive Assistant network. Prior experience supporting Vice Presidents and operating within a cross-functional organization is highly desirable.

Requirements

3-5+ years of experience as an Executive Assistant, preferably supporting Vice Presidents or senior leaders
Experience from retail, fashion or FMCG industry
Experience from global organization
Exceptional organizational and time management skills
Strong written and verbal communication abilities
High level of discretion and professionalism
Ability to manage competing priorities in a fast-paced environment
Strong level of interpersonal skills and the ability to interface with senior executives, displaying diplomacy, tact, and resourcefulness.
Proficiency with Microsoft Office and collaboration tools
Concur expense report experience
Proactive, solutions-oriented mindset with strong follow-through

Responsibilities

Proactively manage complex, high-volume calendars for three Vice Presidents, anticipating conflicts, prioritizing meetings, and protecting executive time in alignment with business objectives.
Coordinate domestic and international travel, including detailed itineraries, logistics, and timely submission of expense reports.
Coordinates and prepares for meetings and conference calls, may include responsibility for meeting agendas and managing presentation content.  Attendance at various meetings to take minutes and distribute information. Coordination of meetings which include arrangements for catering, securing meeting space, meeting materials, and any other preparations as needed.
Act as a liaison between executives, their teams, and senior internal and external stakeholders, ensuring clear communication and strong working relationships.
Support planning and execution of leadership meetings, team offsites, and visits from global partners, including scheduling, logistics, and on-site coordination.
Partner with cross-functional teams such as Inclusion and Belonging, Communications, Finance, HR, and other Executive Assistants to support business initiatives and leadership priorities.
Manage projects and deadlines on behalf of the supported executives, tracking deliverables and ensuring timely completion.
Exercise sound judgment and confidentiality when handling sensitive and confidential information.
Identify opportunities to improve processes, organization, and ways of working within the executive support function.
Provide additional administrative and operational support as business needs evolve.
Entire EA team supports with office team lunches, holiday party, and any other NAM office needs.
Occasional work outside of standard business hours may be required.

Benefits

We Dare! We offer robust compensation package including base and bonus, a 401K plan to help you secure your financial future
We Care! Pandora offers extensive benefits including: Medical, Dental, Vision, Short/Long Term Disability, Basic Life and AD&D, anniversary gift cards, recognition program and product discounts!
We Dream! Pandora is fostering growth and crafting opportunities to support the business needs which learning and development programs, continuous feedback, LinkedIn learning, tuition reimbursement and more
We Deliver! PTO Package including: Vacation, Personal, Sick, Celebration days and Paid Holidays

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