Executive Assistant

PROTECTION TECHNOLOGIES LLC•Montville Township, NJ

4d•Onsite

About The Position

We are seeking a highly organized, proactive in-office Executive Assistant to provide comprehensive support to the President and Event Planner in a fast-paced, dynamic environment. This role requires remaining accessible outside of standard business hours, exceptional multitasking abilities, and sound judgement. The ideal candidate thrives under pressure, anticipates needs before they arise, and operates with a high level of professionalism and confidentiality.

Requirements

1 to 3+ years of experience supporting senior executives in a fast-paced environment
Exceptional organizational and time management skills
Strong written and verbal communication abilities
High level of discretion and professionalism when handling sensitive information
Ability of multitask, prioritize, and remain calm under pressure
Proficiency in Microsoft Office, Google Workspace, and scheduling tools

Nice To Haves

Experience in event planning, hospitality, or high-demand industries is a strong plus

Responsibilities

Manage calendars, scheduling, and prioritization for the President and Event Planner
Coordinate internal and external meetings, including logistics, agendas, and follow-ups
Handle confidential communications, correspondence, and document preparation
Serve as a gatekeeper, managing access and ensuring time is used efficiently
Distribute event tickets to clients and customers in a timely and professional manner
Communicate directly with clients regarding event details, confirmations, and follow-ups
Coordinate with venue and suite management teams to arrange food, beverages, and hospitality services
Ensure all event-related logistics (tickets, guest lists, catering, special requests) are accurately managed
Track RSVPs, attendance, and client preferences for future planning
Serve as a point of contact for client inquiries related to events
Support light event planning logistics while ensuring a seamless customer experience
Maintain organized records of event communications, ticket distribution, and vendor coordination
Remain accessible outside of standard business hours for urgent matters
Demonstrate flexibility and adaptability in a constantly changing environment
Organize travel arrangements, itineraries, and expense reporting
Prepare reports, presentations, and briefing materials
Manage office operations and assist with workflow optimization
Coordinate cross-functional communication between departments