Executive Assistant

World View • Tucson, AZ

33d • $70,000 - $85,000

About The Position

A highly capable and organized Executive Assistant supporting both our Chief Executive Officer and Chief of Staff, helping ensure the CEO Office operates with clarity, efficiency, and strong coordination.
This role sits at the center of the organization, supporting the planning, scheduling, and administrative flow that enables the CEO and Chief of Staff to focus on the company’s most important priorities. You will help manage executive schedules, coordinate leadership activities and events, and ensure information, meetings, and commitments are organized and executed smoothly.
Working closely with the Chief of Staff, the Executive Assistant plays a key role in ensuring the CEO Office operates in a proactive, professional, and well-coordinated manner.

Requirements

• 5+ years supporting senior executives, ideally at C-suite level
• Strong organizational, communication, and administrative skills
• High level of professionalism and discretion
• Experience managing complex calendars, travel, and executive logistics

Nice To Haves

• Bachelors degree preferred
• Experience in a fast-paced or growing organization is advantageous

Responsibilities

• Manage complex calendars for the CEO and Chief of Staff, ensuring time is prioritized around key business objectives and leadership commitments.
• Coordinate internal and external meetings, including scheduling, agendas, preparation of materials, and follow-up actions.
• Arrange and manage executive travel, itineraries, and related logistics.
• Ensure the CEO and Chief of Staff are well prepared for meetings through proactive coordination of briefing materials and relevant information.
• Partner with the Chief of Staff to support the effective operation of the CEO Office, including leadership meetings and executive activities.
• Coordinate leadership meetings, executive discussions, and company offsites, ensuring logistics and documentation are well organized.
• Serve as a professional point of contact for internal leaders and external stakeholders interacting with the CEO Office.
• Manage administrative processes including expense reporting, document management, and maintaining organized executive records.
• Assist from time to time with facilities coordination and workspace needs.

Benefits

• You will join a global, supportive, and growing team with the opportunity to work closely with the CEO and Chief of Staff at the center of World View, supporting leadership priorities and helping ensure the business operates smoothly and efficiently.
• You will work side by side with experts in emerging technology, gaining exposure to cutting edge ideas and projects that are shaping the future.
• We offer a comprehensive benefits package including Medical, Dental, Vision, and Life Insurance because we believe in taking care of the you as a person, not just a team member.
• Our modern office is designed to keep you inspired and energized, with a fully stocked kitchen, on-site exercise area, and stunning views that make every day brighter!
• We believe in creating a dynamic and inclusive workplace where creativity thrives, and every voice is heard. Our commitment to all team members is built upon five core cultural pillars: Engage, Lean In, Create, Care, and Own. Together, these pillars form the foundation of our employee experience while adhering to the highest standards of ethical and sustainable practices.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level