Executive Assistant
About The Position
The Role TimelyCare is seeking a highly accomplished, proactive, and operationally excellent Executive Assistant to support the CEO. This role functions as a true extension of the CEO, ensuring that his time, focus, and communications remain consistently aligned with the organization’s highest priorities. The Executive Assistant will maintain full ownership of the administrative, logistical, and operational functions of the CEO’s office, including strategic calendar management, meeting preparation and briefings, communication flow, project coordination, travel management, and executive leadership alignment logistics. This position requires exceptional judgment, strict confidentiality, and an anticipatory approach, with the ability to thrive in a fast-paced, high-growth environment. Location This role is based onsite in Fort Worth, Texas on a weekly basis, with candidates considered across the DFW area. A hybrid schedule may potentially be available based on executive scheduling.
Requirements
- Bachelor’s degree in business administration, communications, or a related field.
- 7+ years of experience providing administrative and operational support to C-level executives, with direct CEO support strongly preferred.
- Demonstrated success in highly complex calendar and workflow management.
- Exceptional written and verbal communication skills, with strong proficiency in PowerPoint, Excel, and executive-level presentation development.
- Meticulous attention to detail, with the ability to manage multiple priorities while maintaining accuracy and consistency.
- Proven ability to influence outcomes and drive alignment without formal authority.
- Demonstrates a low-ego, high-ownership approach, taking accountability for outcomes and operating as a trusted extension of executive leadership.
- Highly anticipatory and proactive, with the ability to identify needs and address issues before they arise.
- Thrives in ambiguous, fast-paced environments by creating structure, clarity, and operational discipline.
- Exhibits the highest standards of loyalty, trustworthiness, confidentiality, and professionalism in all interactions.
Responsibilities
- Calendar Ownership & Strategic Time Management
- Meeting Preparation & Executive Readiness
- Communication & Inbox Management
- Project Coordination & Follow-Through
- Executive Leadership Team (ELT) Support
- Travel, Events & External Engagement Support
- Office, Facilities & Administrative Operations
- Anticipation, Insight & Proactivity
Benefits
- Paid Company Holidays + No work on your birthday!
- Flexible PTO + Volunteer Time Off (VTO) as an organization to give back to the community
- Variable bonus eligibility on a quarterly basis
- Company-sponsored Health Insurance (Medical, Dental, Vision) + Pet Insurance
- Company-paid group Life Insurance + Company-paid Short Term Disability
- Concierge benefit support services
- 401(k) with employer match
- Free access to TimelyCare virtual medical and mental health support
- Mission-Driven Purpose with a Supportive Team Culture
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
251-500 employees
