Executive Assistant

City of Concord•Concord, NC

10h•Onsite

About The Position

The purpose of this position is to provide administrative support for an assigned department. This involves a wide range of duties including handling calls, visitors, and mail, maintaining personnel files and spreadsheets, managing calendars, and scheduling conferences and training rooms. The role requires interaction with public officials, external agencies, executive management, and staff. Key responsibilities also include processing payroll, assisting with department-specific programs and events, and responding to information requests and citizen concerns. The Executive Assistant will also support budget preparation and administration, process accounts payable/receivable, handle tuition reimbursement requests, determine petty cash disbursements, prepare various departmental reports, conduct research, and manage travel and training requests, including expense reconciliation.

Requirements

Modern office procedures
Customer service principles
Basic accounting principles
Basic budgeting principles
Recordkeeping principles
Grammar, punctuation, and spelling principles
Office management principles
Inventory maintenance principles
Basic mathematical concepts
Notary License
Valid North Carolina Driver’s License
Applicants must meet the City criteria for an acceptable driving record.

Responsibilities

Provides administrative support by handling calls, visitors, and mail, maintaining personnel files and spreadsheets, managing calendars, scheduling conferences and training rooms, interacting with public officials, external agencies, executive management, and staff, processing payroll, and assisting with department specific programs and events.
Responds to requests for information and assistance and resolves citizen concerns and complaints.
Assists with budget preparation and administration by processing related accounts payable or receivable information, processing tuition reimbursement requests, and determining petty cash disbursements.
Prepares a variety of reports related to departmental activities and conducts related research.
Processes travel and training requests and assists with travel expense reconciliation.
Performs other similar duties as required.