Executive Assistant

Arch Aerial LLC•Houston, TX

19d•Onsite

About The Position

Arch Aerial LLC is seeking a highly motivated Executive Assistant to assist the CEO in administrative duties, accounts payable and receivable, basic book-keeping tasks, travel booking for Arch Aerial team members, preparation of certain reports, purchasing, HSE document control, maintaining the company's compliance portals, and other duties to be assigned after initial training. This is a full time salary position which is in person, and not remote. Functions & Responsibilities We are seeking a highly reliable team player to provide executive level administrative support and perform basic/general bookkeeping functions, operations assistance functions, and compliance functions. This position reports directly to the CEO and requires a discrete individual who can assist with sensitive and proprietary matters and customer information in a responsible manner. The right candidate will be personable, professional and flexible, with a passion for service. The position requires exceptional analytical skills as well as experience with administration, communication, bookkeeping and internal/external relations. They should also be a team player, have exceptional organizational skills, high ethical standards, and have experience carrying out multiple projects while prioritizing tasks. You will be an integral component of our team with room for growth and exposure to a variety of industries. We value (i) experience, (ii) a strong and efficient work ethic, and (iii) strong skills, and (iv) integrity more than a specific educational degree.

Requirements

Strong organizational skills.
Excellent communication skills.
Highly proficient at email, email organization, and cloud data management.
Excellent interpersonal and communication skills and the ability to effectively communicate with all levels of management, staff, customers, and industry.
Must be able to utilize a variety of computer applications including Microsoft Office, and other on-line cloud storage and data transfer tools like Dropbox.
Exceptional analytical skills
Experience with administration, communication, bookkeeping and internal/external relations
Team player
Exceptional organizational skills
High ethical standards

Nice To Haves

Quickbooks Online Experience
Experience with ISNetworld, Veriforce, and Avetta.
Customer service experience.

Responsibilities

Assist the CEO in administrative duties
Accounts payable and receivable
Basic book-keeping tasks
Travel booking for Arch Aerial team members
Preparation of certain reports
Purchasing
HSE document control
Maintaining the company's compliance portals
Executive level administrative support
Perform basic/general bookkeeping functions
Operations assistance functions
Compliance functions
Assist with sensitive and proprietary matters and customer information in a responsible manner
Carrying out multiple projects while prioritizing tasks