Executive Assistant

Snowflake•Menlo Park, CA

12d•Hybrid

About The Position

Snowflake is about empowering enterprises to achieve their full potential — and people too. With a culture that’s all in on impact, innovation, and collaboration, Snowflake is the sweet spot for building big, moving fast, and taking technology — and careers — to the next level. There is only one Data Cloud. Snowflake’s founders started from scratch and designed a data platform built for the cloud that is effective, affordable, and accessible to all data users. But it didn’t stop there. They engineered Snowflake to power the Data Cloud, where thousands of organizations unlock the value of their data with near-unlimited scale, concurrency, and performance. This is our vision: a world with endless insights to tackle the challenges and opportunities of today and reveal the possibilities of tomorrow. The Marketing team is expanding! We are looking for an Executive Assistant to support members of our leadership team. As an Executive Assistant, you have a hands-on role in proactively and holistically running the day-to-day operations of our business. You are organized, positive, thoughtful, dependable, and able to keep up with our fast-paced and dynamic environment. You understand the strategic initiatives of the business and are able to prioritize team projects and deadlines. You have excellent written and verbal communication skills needed to efficiently interact with internal team members, partners, customers, and vendors. The ideal candidate will be eager to learn, keen on jumping in on as many projects as possible, and passionate about delivering value to our team. This is a hybrid position that requires 3 days in the Menlo Park office.

Requirements

Bachelor’s degree and 5+ years of relevant experience (direct executive support, project management or event planning experience).
Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks.
Excellent communication and interpersonal skills; proven ability to take initiative, be proactive and build strong, productive relationships.
Experience implementing systems, processes, or programs that increase efficiency.
Positive, can-do attitude and willingness to jump into a myriad of projects. Resourceful self-starter that is curious, asks questions and can make logical, proactive decisions in a fast-paced and demanding environment.
Extreme attention to detail, organized and responsive.
Embrace and spread the Snowflake culture which revolves around our values.
Experience working with all levels of management, employees, vendors and customers.
Experience working in Google Docs and Google Calendar.

Responsibilities

Perform an extensive range of core administrative tasks, including:
Effectively managing and maintaining calendars for Marketing leadership
Manage travel arrangements and expenses, process expense reports and reimbursements, manage invoices, purchase orders, assist with All-Hands
Create, organize, and maintain team mailing lists, folders, and drives.
Attend team meetings and track action items, assist with day-to-day projects, help build and improve processes and systems.
Coordinate internal and external meetings for multiple executives and prepare summaries of key calls.
Build efficient and effective responsiveness into existing operations and help define new operational strategies.
Help with onboarding materials and ensuring new employees feel welcomed to Snowflake.
Serve as a lead for, and manager of, small projects, including presentation support.
Create presentations and write communications as needed.
Other duties as assigned by Hiring Manager.