Executive Assistant

HADASSAH ZIONIST ORG•New York, NY

11h

About The Position

The Executive Assistant (EA) provides principal administrative and clerical support to the Division Director, Executive and other department staff and volunteers. The Executive Assistant handles key administrative functions of the department, ensuring that recurring office procedures are carried out.

Requirements

BA or minimum 2 years of experience in general office responsibilities and procedures
Proficient in Microsoft Office Suite or related software
Demonstrate ability to manage projects, meet deadlines and sufficiently prepare for programs, meetings, and events
Strong organizational skills; flexible, detail oriented and able to multi-task
Excellent interpersonal and communication skill

Responsibilities

Handle administrative duties including preparing and tracking correspondence and other information and data
Schedule meetings and plan meetings/conference calls
Process necessary reimbursements for the Division in Stampli
Process Meeting & Travel Department forms related to hotel and travel arrangements
Assist in the updating of electronic files and Departmental Calendar
Perform clerical duties (copying, collating, distributing materials)
Format materials for the Division (Annual Plan, etc.)
Provide administrative support for Hadassah’s United Nations’ activity, such as letters and passes
Responsible for all administrative meeting logistics for in-person Executive Committee Meetings
Coordinate tasks with Marketing & Communications in Basecamp.
Other duties as required