Executive Assistant

Luma PR • Monacillo, PR

1d

About The Position

Reporting to the Vice President, Responsible for performing a wide variety of administrative support services ranging from complex to routine, all of which contribute to the efficient and professional operation of the Vice President's Department. The position will require an appreciation for and understanding of protocol, discretion, professionalism, and acceptance of responsibility. This position requires an individual who is highly organized and has the ability to interpret and make decisions in accordance with prescribed procedures and practices of the organization. In order to provide effective and efficient service it is expected that the position will be flexible in terms of hours of work and maintain confidentiality, diplomacy and tact at all times.

Requirements

• LUMA's culture is rooted in the concept of People First, Safety Always.
• Education Bachelor of business, Bachelor of Science or college diploma
• Experience > 6 Years
• Licenses/Certifications Valid Driver's License.

Nice To Haves

• Knowledge of Oracle Financial would be an asset in preparation of expense claims

Responsibilities

• Provide professional administrative support to the Vice President through proactive development and preparation of correspondence, presentations, and reports
• Proactively assist with the daily calendars through effective scheduling and rearranging of meetings and appointments
• Proactively arrange and coordinate logistics and catering for meetings, travel and other events
• Coordinate, prioritize, and track the flow of distribution of mail, telephone, and electronic information
• Manage and maintain the department's Organizational Charts for LUMA Health, Safety, Environmental & Quality.
• Create and maintain hard copy and electronic file systems
• Interpret and present large amounts of data in user friendly manner such as graphs and charts
• Assist with various projects as required within LUMA, Health, Safety, Environmental & Quality.
• Demonstrated ability to perform maturely and professionally ensuring complete confidentiality of sensitive and confidential information.
• Demonstrated ability to manage and perform effectively under conditions of stress
• Basic understanding of accounting principles, the utility business and regulatory process.
• Superior understanding and ability to use Microsoft Office applications, Word, Excel, PowerPoint, Outlook and Adobe Acrobat, including the ability to develop reports from concepts provided.
• Knowledge of Oracle Financial would be an asset in preparation of expense claims
• Superior communication, intrepersonal and organizational skills
• Demonstrated ability to perform effectively, ensuring complete accuracy, under tight deadlines and with minimal supervision
• Strong verbal communication style that reflects the ability to work with a wide range of Executives, Vice Presidents and Sr. Managers
• Demonstrated ability to collaborate and build relationships
• Superior knowledge of the English and Spanish languages with ability to proof read, edit and provide quality control of grammar, formatting and spelling on documentation
• Other duties as assigned
• Perform major storm restoration work and associated drills as assigned
• Follow all policies and procedures

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees