Executive Assistant

Aston Carter • New York, NY

5d • $35 - $45 • Onsite

About The Position

We are seeking a dedicated Executive Assistant to work directly with the CEO of a small, family-owned company specializing in the manufacturing and distribution of high-temperature adhesives. This role is ideal for someone with a strong administrative background and a desire to support executive leadership.

Requirements

• Proficiency in calendar management and administrative support.
• Advanced skills in Microsoft Office, particularly Excel.
• Experience with Pivot Tables, V Look Ups, data manipulation, and linking data across worksheets.
• 5+ years of executive administrative support experience.
• Strong organizational, communication, and follow-up skills.
• Ability to operate independently and present clear insights to leadership.

Nice To Haves

• Bachelor's degree.
• Detail-oriented and analytical mindset.
• Ability to interpret data confidently.

Responsibilities

• Manage the CEO's calendar, meetings, and itineraries.
• Screen and prioritize emails, calls, and other communications.
• Prepare documents, reports, and presentations.
• Track action items and proactively follow up on them.
• Serve as a liaison with internal teams and selected vendors/clients.
• Perform Excel-based data analysis and reporting to support executive decision-making.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive