Executive Assistant

JCTM•Washington, DC

10d

About The Position

What if your executive support skills could enhance the effectiveness of the nation’s top defense leadership? As a Senior Executive Service (SES) Level Executive Assistant at JCTM, you will directly contribute to national security missions by enabling high-level decision-making and strategic coordination across the Navy’s Strategic Systems Programs (SSP). You will work at the forefront of executive administration, where precision, confidentiality, and initiative are vital. At JCTM, we value knowledge, experience, integrity, and commitment. Joining our team means becoming part of an organization that empowers individuals, prioritizes ethical practices, and fosters a culture of collaboration and growth. As a SES Executive Assistant, you will support senior-level government executives through expert administrative, operational, and project coordination services. You will manage secure communications, coordinate mission-critical engagements, ensure compliance with Navy administrative policy, and prepare correspondence and documentation essential for leadership oversight and execution.

Requirements

Active SECRET clearance.
Associate’s Degree (Bachelor’s preferred) or equivalent experience.
6+ years of administrative experience including:
Formatting, processing and records maintenance for all official documents
Microsoft Office software, including Outlook, Word, PowerPoint, and Excel
Schedule appointments and correspond via email
Prior experience supporting SES or executive personnel.
Professional and independent judgment and initiative
Ability to work independently with confidential executive-level information.

Nice To Haves

Strong understanding of OPM ECQ competencies and SES selection processes.
Expertise in technical writing, structured interviews, and leadership storytelling.
Knowledge of Navy and DoD policies, records management, and government correspondence.
Prior work with Strategic Systems Programs (SSP) or similar DoD agencies.

Responsibilities

Complete mandatory training in DTS, SMARTS, SEAS, Navy Correspondence, and Records Management, and provide certificates of completion.
Make complex Defense Travel System (DTS) arrangements aligned with Navy travel policy (SSPINST 4650.13).
Maintain compliance with Navy and SSP correspondence standards (SECNAV M-5216.5 CH-1), and manage classified/unclassified document workflows.
Design and implement tracking systems for high-priority initiatives to ensure consistent performance and timely delivery.
Prepare technical documentation for systems, software, and executive review.
Coordinate high-level meetings, VTCs, and events, including agenda development, minute taking, and action item tracking.
Manage leadership calendars with authority to prioritize, reschedule, or decline engagements as required.
Compose and deliver high-level correspondence and reporting for senior leadership decision-making.
Consolidate data and prepare oral and written presentations using diverse technical sources.
Provide administrative and operational support including office supply logistics, equipment monitoring, and roster updates.
Serve as a liaison across SSP branches, offering strategic recommendations to align goals and initiatives.
Process security documentation and serve as an escort for non-cleared personnel, where clearance permits.