Executive Assistant

Smarthomes • Eagle Mountain, UT

32d • Hybrid

About The Position

As an Executive Assistant, you will provide high-level administrative, organizational, and strategic support to the Program Management, Sourcing, and Quality leaders. This role requires discretion, strong judgment, and the ability to manage complex schedules, priorities, and communications in a fast-paced environment.

Requirements

• Proven experience as an Executive assistant or senior administrative role
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• High degree of professionalism, integrity, and confidentiality
• Proficiency with productivity tools (Microsoft Office, Google Workspace, calendaring tools)
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail
• Bachelor's Degree or equivalent experience
• 5-7 years administrative experience
• Strong understanding of the need for discretion and the confidential handling of company information
• Excellent knowledge of software including Outlook, Excel, Word, and PowerPoint
• Occasional travel required
• Occasionally may be asked to work after standard business hours

Responsibilities

• Under limited direction organizes, coordinates, documents, and follows up on outcomes related to organizational meetings
• Takes an active and participative role in ensuring the effectiveness of the department leadership, including anticipating and resolving routine assignments or needs
• Schedules and organizes activities such as meetings, travel, and department activities for leaders and their team
• Assists the department in the management of their schedules and travel
• Prepares agendas, briefing materials, presentations, and meeting notes
• Supports credit card reconciliation/reimbursements and expense reports for the team
• Attends management meetings and take minutes
• Handles confidential and non-routine information
• Completes special projects and other administrative duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees