Executive Assistant

Infoblox•Santa Clara, CA

34d•Hybrid

About The Position

At Infoblox, every breakthrough begins with a bold “what if.” What if your ideas could ignite global innovation? What if your curiosity could redefine the future? We invite you to step into the next exciting chapter of your career journey. Bring your creativity, drive, your daring spirit, and feel what it’s like to thrive on a team big enough to make an impact, yet small enough to make a difference. Our cloud-first networking and security solutions already protect 70% of the Fortune 500, and we’re looking for creative thinkers ready to push that influence even further. Join us and discover how far your bold “what if” can take the world, your community, and your career. Here, how we empower our people is extraordinary: Glassdoor Best Places to Work 2025, Great Place to Work-Certified in five countries, and Cigna Healthy Workforce honors three years running — and what we build is world-class: recognized as CybersecAsia’s Best in Critical Infrastructure 2024 — evidence that when first-class technology meets empowered talent, remarkable careers take shape. So, what if the next big idea, and the next great career story, comes from you? Become the force that turns every “what if” into “what’s next”. In a world where you can be anything, Be Infoblox. Executive Assistant - Onsite in Santa Clara, CA We have an opportunity for an Executive Assistant to support our EVP & Chief People Officer (CPO) and Chief of Staff & VP of Business Ops, in Santa Clara. In this hybrid role, you will be working in a fast-paced, creative environment with passionate team members who are focused on quality and execution. You will be a partner and a program manager, coordinating a wide range of executive and team activities for those within the People and Places and Business Operations organizations. You must live in the Santa Clara metro area and be able to work onsite at Infoblox's Headquarters in Santa Clara.

Requirements

8 or more years’ experience as an executive assistant preferably in mid-to enterprise SaaS or Networking Security company
Program Management experience, timelines, and planning skills
Strong cultural fit and work ethic; passionate, enthusiastic team player, with good judgment and integrity
Proficient in Outlook calendar, Microsoft Office Suite, with experience scheduling and organizing meetings, travel arrangements, and expense reports
Experience leveraging AI tools, technologies, and methodologies to enhance operational efficiency, and drive project outcomes
Demonstrates the ability to manage priorities and projects in a high-volume, fast-paced, dynamic environment
Excellent verbal and written communication skills, professional presentations and excellent interpersonal communication style
Ability to deal with ambiguity; be flexible, patient, and open-minded
Ability to maintain composure and sense of humor in high-pressure situations
Sensitivity to confidential matters
BA or BS, or equivalent years’ work experience

Responsibilities

Manage the CPO & VP, Business Operations calendar, including handling, prioritizing, and responding to requests for meetings, conference/event attendance, and interviews in a fast-paced, dynamic environment within a geographically diverse organization
Ensure leaders are prepared and have necessary details for upcoming meetings, working closely to ensure time is effectively spent and assist in the delegation of leader’s direct involvement in specific projects/programs
Arrange and manage travel, meetings, and events, including developing agendas and itineraries, booking transportation, arranging lodging and other accommodations
Prepare expense reports and credit card reconciliations
Event planning and execution. Effectively plan off-sites, partnering with other internal stakeholders, while making sure to manage and track expenses
Able to interface and communicate across all levels (internally and externally) on behalf of the CPO and VP, Business Operations
Able to make decisions and act independently with minimal direction
Attend meetings with leaders to stay abreast of upcoming team requirements
Be a part of a dynamic Executive Administrative team assisting organizations with related administrative tasks, including periodic back-up support for the front desk receptionist, when needed

Benefits

Comprehensive health coverage, generous PTO, and flexible work options
Learning opportunities, career-mobility programs, and leadership workshops
Sixteen paid volunteer hours each year, global employee resource groups, and a “No Jerks” policy that keeps collaboration healthy
Modern offices with EV charging, healthy snacks (and the occasional cupcake), plus hackathons, game nights, and culture celebrations
Charitable Giving Program supported by Company Match

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