Executive Assistant- C-Suite- Hybrid- Chicago, IL

CDW•Chicago, IL

15d•Hybrid

About The Position

At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It’s why we’re coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we’re headed. We’re proud to share our story and Make Amazing Happen at CDW. Job Summary The Executive Assistant supports a C-level executive, ensuring efficient operations through proactive calendar management, communication support, and project coordination. This role requires exceptional organizational skills, discretion, and the ability to operate effectively in a fast-paced, high-visibility environment. This role requires someone who brings experience is supporting a C-Level executive in a large, global corporate environment.

Requirements

Bachelor’s degree with 5+ years of executive assistant experience including supporting C-suite executives, or 9+ years of executive assistant experience without a degree, including C-suite support.
Strong written and verbal communication skills
Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), SharePoint, and virtual communication tools (Teams, Webex, Zoom)
High emotional intelligence, executive presence, and the ability to influence without authority
Proven track record managing sensitive and confidential information
Strong project management, organizational and time management skills
Demonstrate ability to manage remote/hybrid work environments
Ability to build relationships across all levels of the organization and with external partners
Work independently with minimal direction, demonstrating sound judgment and initiative
Proactively anticipate executive needs and resolve issues before they arise
Pivot quickly and adapt to shifting priorities in a fast-paced, dynamic environment
Manage multiple tasks and projects simultaneously, ensuring deadlines are met
Maintain composure and professionalism under pressure and in ambiguous situations
Leverage AI tools (e.g., Microsoft Copilot, automated transcription tools) to streamline administrative tasks such as meeting prep, email drafting, and follow-ups

Responsibilities

Serve as primary point of contact for internal and external stakeholders on behalf of executive, as needed
Manage complex calendars, prioritize meetings, and coordinate cross-functional scheduling
Coordinate global travel arrangements and process expense reports
Prepare executive level presentations, correspondence, and internal communications
Support leadership team meetings: securing meeting location, accommodations, catering, as well as drafting documents, reports, and presentations
Effectively interact with all stakeholders, both internal and external
Coordinate and process all invoices and purchase orders
Handle confidential information related to company strategy, personnel, and performance
Communicate effectively with a variety of stakeholders both inside and outside the company
Bring a process improvement mindset and ensure that enhancements are made to the executives’ operating system to ensure a seamless and well run schedule
Prepare the executive for travel and other important events with prep materials, documents, etc… in an easy-to-use format / approach
Check all aspects of travel and calendar to ensure that each day runs smoothly and according to plan
Understand executives preferences and ensure that they are reflected in travel and calendar plans
Assist with special projects as assigned