Executive Assistant

Private Medical • San Francisco, CA

25d • Onsite

About The Position

Private Medical has spent the last 20 years creating a new category of concierge medicine — private medicine — by designing a system that honors the relationship between patients, physicians, and each member of the care team. Based in California, New York, and Florida, our physician-led teams work in concert with our Gynecologists, Naturopathic Medicine Doctors, curated local specialists, elite medical centers, and specialists around the world, to provide relationship focused, evidence-based, longitudinal care to our members and their families. Private Medical is, by design, privately held and free from any conflicts of interests.

This person will be responsible for managing a complex business calendar, meeting and agenda preparations, and special projects. The ideal candidate will have the ability to exercise good judgment in a variety of situations, have strong written and verbal communication, administrative, and organizational skills, and have the ability to maintain a realistic balance among multiple priorities. Ideally, we want someone who can think ahead to optimize a fast-paced executive.

This role requires a high level of adaptability, critical reading, attention to detail and the ability to remain grounded in a fast-paced dynamic environment with frequent changes in priorities.

Requirements

• Bachelors degree
• Minimum of 7+ years of experience as an Executive Assistant reporting directly to the C level Staff
• Familiarity with Salesforce
• Positive and proactive attitude
• Able to work in fast paced, multi-taking environment
• The ability to manage a very active travel schedule
• Tech savvy & systems oriented
• Must be organized, solutions-oriented, and able to manage numerous projects simultaneously
• Must have meticulous attention to detail
• Must be able to communicate clearly, succinctly, and effectively, in both speaking and writing

Responsibilities

• Serve as the gatekeeper and right-hand to the Founder/Managing Partner
• Develop systems and procedures for workflow and expansion
• Partner with Founder's clinical support team to manage and strategically prioritize a dynamic calendar
• Keep a pulse on the Founder's priorities and follow up on pressing action items
• Partner with executive support to align managing partner meetings and priorities.
• Organize, administer, and take minutes for managing partner meetings. Gather follow up action items and identify who is accountable for next steps.
• Partner with Founder to create and maintain an organized system
• Develop systems and procedures to improve the managing partner’s workflow and uphold a strict level of confidentiality and discretion

Benefits

• A competitive starting salary commensurate with years & type of experience and skills
• 401(k) with a match (up to 3% of salary)
• Robust health benefits
• 3 weeks of paid time off plus 10 paid holidays off & 1 floating holiday

What This Job Offers

• Job Type: Full-time
• Career Level: Executive