Executive Assistant

Auberge Resorts•New York, NY

1d•$80,000 - $110,000

About The Position

As a super detailed and organized individual, the Executive Assistant is responsible for providing first-level support, assisting in daily office needs, and managing general administrative activities. This position is structured as approximately 90% Executive Assistant responsibilities and 10% Office Administration, outlined below: Executive Assistant Act as the point of contact among executives, team members, and other external partners Fully understand the roles and responsibilities of each Executive team member Arrange travel, accommodation, itineraries, and all correspondence related to travel arrangements Schedule and manage the executive’s calendar Complete expense reports Manage meetings and events as needed Exercise discretion and confidentiality with sensitive company information Office Administration Perform clerical duties such as sorting and distributing mail, maintaining files, organizing documents, and shipping and receiving packages Coordinate with third-party vendors when applicable such as catering Lead and support projects including planning office events, marketing team needs, and driving new initiatives to enhance the team member experience Support general office operations and administrative needs as they arise

Requirements

Minimum of 2 years experience in an Administrative or Assistant role
Experience with all aspects of the Google platform
Excellent communication skills (via phone, email and in-person)
Ability to multitask at all times

Nice To Haves

Hotel and/or Hospitality operations experience a plus

Responsibilities

Act as the point of contact among executives, team members, and other external partners
Fully understand the roles and responsibilities of each Executive team member
Arrange travel, accommodation, itineraries, and all correspondence related to travel arrangements
Schedule and manage the executive’s calendar
Complete expense reports
Manage meetings and events as needed
Exercise discretion and confidentiality with sensitive company information
Perform clerical duties such as sorting and distributing mail, maintaining files, organizing documents, and shipping and receiving packages
Coordinate with third-party vendors when applicable such as catering
Lead and support projects including planning office events, marketing team needs, and driving new initiatives to enhance the team member experience
Support general office operations and administrative needs as they arise