Executive Assistant

Tri-County Mental Health, DBA Beacon Mental Health•Kansas City, MO

22d

About The Position

Responsible for providing administrative support for the Chief Clinical Officer and all clinical programs. Primary responsibilities include supporting substance use programs and other clinical administrative duties . ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: Chief Clinical Officer Support: Provides administrative support to all departments that report to the Chief Clinical Officer Acts as a resource and/or facilitator for internal and external needs directed to Chief Clinical Officer. Drafts and follows up on correspondence, coordinating calendar and travel arrangements. Opening and closing episodes in the electronic record for clinical teams. Assists Adult and Adolescent Substance Use programs with data entry and tracking of information. Attends and takes minutes for departmental meetings as assigned. Copies and collates documents and meeting packets. Obtain certification as a Notary Ordering supplies for clinical teams as needed. Primary contact for interpreting requests and scheduling Back up for answering agency phone calls Assists with agency events. Maintains CCO credit cards and accounts to ensure appropriate agency purchases. Assists with data entry and report generation in EMR (electronic medical record) charts for information updates as needed to ensure quality care for consumers. Assists and tracks due dates for special/new projects. Demonstrates professional conduct and courtesy to peers, consumers and community as a representative of Beacon. Other duties and/or responsibilities may be assigned by supervisor.

Requirements

High School diploma or equivalent required
Associates or Technical degree preferred
1 – 3 years of demonstrated prior employment experience required, working directly for a Director-level or above employee at a small to mid-sized organization.
Intermediate to Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Publisher).
Prior use of electronic medical records a plus.
Excellent phone and interpersonal skills.
Strong organizational skills
The ability to multi-task and manage the day to day activities of multiple individuals.

Nice To Haves

Associates or Technical degree

Responsibilities

Provides administrative support to all departments that report to the Chief Clinical Officer
Acts as a resource and/or facilitator for internal and external needs directed to Chief Clinical Officer.
Drafts and follows up on correspondence, coordinating calendar and travel arrangements.
Opening and closing episodes in the electronic record for clinical teams.
Assists Adult and Adolescent Substance Use programs with data entry and tracking of information.
Attends and takes minutes for departmental meetings as assigned.
Copies and collates documents and meeting packets.
Obtain certification as a Notary
Ordering supplies for clinical teams as needed.
Primary contact for interpreting requests and scheduling
Back up for answering agency phone calls
Assists with agency events.
Maintains CCO credit cards and accounts to ensure appropriate agency purchases.
Assists with data entry and report generation in EMR (electronic medical record) charts for information updates as needed to ensure quality care for consumers.
Assists and tracks due dates for special/new projects.
Demonstrates professional conduct and courtesy to peers, consumers and community as a representative of Beacon.
Other duties and/or responsibilities may be assigned by supervisor.