Executive Assistant

Weill Cornell Medical College • New York, NY

5d • $49 - $66

About The Position

Under guidance, provides senior level executive support to senior faculty/staff within the department.

Requirements

• High School Diploma
• Approximately 5 years of experience as an executive assistant working for a high-level senior physician or executive.
• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".
• Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor.
• Demonstrated proficiency with MS Office Suite and database applications.
• Excellent communication skills (both verbal and written).

Nice To Haves

• Bachelor's degree is preferred.

Responsibilities

• Ensures the smooth functioning of the executive office.
• Assists in the implementation of office processes to improve efficiency.
• Provides secretarial/administrative support directly to high-level senior physician or executive, exercising confidentiality, tact, and diplomacy on a daily basis.
• Receives, screens, and directs incoming calls, visitors, and email.
• Coordinates and maintains calendars and schedules appointments and meetings, records and distributes minutes, and provides follow up on action items identified.
• Coordinates projects relating regulatory issues, educational activities, philanthropic activities, fundraising efforts and program development.
• Responsible for event planning, organization, and scheduling, including travel to offsite locations and complete oversight and coordination of events; upon return, completes budget and expense reports to allocate to the appropriate parties.
• Responsible for travel and conference arrangements, organizes itineraries, and makes all needed reservations.
• Initiates and prepares written correspondence, reports, presentations, agendas, and may respond to routine correspondence and inquiries as needed.
• Responsible for procurement activities related to goods, services, and/or equipment, and assists with disbursement/reimbursement activities as needed.
• Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals and certifications.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees