Executive Assistant

MrBeast • New York, NY

11h

About The Position

As an Executive Assistant, you will be a critical partner to our executive team and the broader organization. Tasked with providing comprehensive administrative support, you'll facilitate effective communication, manage schedules, book travel, and ensure that daily operations proceed without a hitch.
This role involves extensive cross-functional engagement with various internal and external partners, making effective collaboration essential. We are looking for someone with a unique blend of administrative excellence, strong communication skills, excellent project management skills, and a proactive mindset to help our executives succeed in a fast-paced and dynamic environment. If that sounds like you, read on below!

Requirements

• 4+ years of experience as an EA or in a similar role, with a proven track record of high-level support to senior/C-suite executives
• Exceptional organizational skills, meticulous attention to detail, and proficiency in multitasking
• Outstanding communication and interpersonal skills, always maintaining professionalism and safeguarding confidential information
• Proficiency in productivity software and tools, including G Suite and calendar/travel management applications
• Strong problem-solving abilities, coupled with adaptability to evolving priorities and challenges
• A proactive mindset, with the ability to anticipate needs and the initiative to address them
• Ability to handle confidential and sensitive information with the utmost discretion and professionalism
• Experience in project management or strategic initiatives
• Thrive in fast-paced, high-autonomy environments with evolving priorities

Responsibilities

• Provide thorough administrative support, including managing calendars, travel arrangements, and preparing for meetings
• Act as the primary point of contact, liaising between executives, internal teams, and external partners
• Organize and manage sensitive information, documents, and correspondence, ensuring timely follow-ups and action items
• Plan and manage complex travel itineraries, including arranging flights, hotels and itineraries
• Schedule and coordinate meetings, conferences, and events, ensuring executives are well-prepared and well-informed
• Collaborate with other departments to align priorities and assist with special projects as needed
• Prepare and review reports, presentations, and other documents for executive meetings and decision-making processes and outline pre-reads and key call outs for executive team
• Help manage and track key projects, ensuring timely execution and alignment with executive priorities

Benefits

• Competitive Salary
• Generous Medical (Blue Cross Blue Shield), Dental, Vision and company-paid Life Insurance
• Company contributions to employee Health Savings Accounts (HSA)
• 401k Plan with Safe Harbor company-matching
• Flexible vacation policy and paid company holidays
• Company-provided technology package
• Relocation assistance where applicable, including travel and company-provided housing for the first 90 days

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed