Executive Assistant - Temp

Monster Energy•Corona, CA

10h•Onsite

About The Position

As an Executive Assistant, you operate at the core of the action, supporting executive leadership by managing high-impact administrative responsibilities that keep the operation moving. You handle complex situations with discretion, interpret requests, drive follow-through, and execute next steps without slowing momentum. You use sound judgment to determine priorities and escalate critical or time-sensitive matters while keeping distractions off the executive’s plate.

Requirements

Between 3-5 years of experience in executive assistant position
Experience in Computer Skills Desired: Microsoft Office, Visio, Concur

Nice To Haves

Bachelor's Degree in the field of -- Business Administration, Communication, or similar field of study
Supporting C-class

Responsibilities

Manage general administrative activities such as arranging complex domestic and international travel and accommodations, preparing, processing and reviewing expense reports, and arranging logistics and catering for internal meetings on a cost efficient basis.
Compose, modify and proofread correspondence, reports or presentations.
Design and prepare general correspondence, invitation letters, memos, meeting minutes, spreadsheets, presentations, agendas, reports special projects and other documents in support of departmental operations and objectives.
Handle sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.
Coordinate management committee meetings and related administrative needs such as, meeting scheduling, logistical planning, preparing and circulating documents, capturing and chasing action items.
Represent team both internally and externally and interface with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization.
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
In executive's absence, ensures that requests for action or information are relayed to the appropriate staff member.
Maintain calendar daily for optimum organization and time management.
Working closely with the team, this position is responsible for using discretion, confidentiality, a good understanding of the business and vocabulary, and a detailed knowledge of the operations, procedures and people to support the local team.
Manage the office facility act as Liaison with Headquarters, responsible for overseeing the daily operations of an office and its various departments.
Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required, order and maintain office supplies and oversee clerical tasks such as sorting, making copies, filing, scheduling meetings, sending invites and sending mail.