Administrative Assistant (Temp)

BKM Management Company•Portland, OR

1d•Onsite

About The Position

BKM Management Company is a growing firm and we are looking for driven, entrepreneurial professionals that want to grow with us and are passionate about their work. Located in Portland, Oregon, the Administrative Assistant must enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and detail oriented. The ideal individual can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The position is required to work in-office at least 5-days a week.

Requirements

Excellent written and verbal communication skills.
Proactive approach to problem-solving with strong decision-making capability.
Ability to collaborate with others within the company to create better results on deliverables.
Highly resourceful team-player, with the ability to also be effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Creative and forward-looking thinker, who actively seeks opportunities and proposes solutions.
3 years administrative support experience
Working knowledge of MS Office (Word, Excel, PowerPoint)
Master efficiency in Microsoft Outlook calendaring
Motivated and results-driven with strong work ethic

Nice To Haves

Bachelor's degree preferred
Yardi/AVID experience a plus

Responsibilities

Act as Receptionist with answering and directing phone calls.
Greet office visitors including vendors, tenants, and prospective tenants
Provide general office organization, filing and scanning support.
Complete a broad variety of administrative tasks for the office such as opening mail, ordering office supplies, and making labels and folders.
Code and submit invoices daily through AVID/Yardi
Relay work orders to vendors as needed
Check out keys to brokers, tenants, or vendors
Keep tenant and vendor contact lists updated
Send memos to tenants as directed
Assist in tracking tenant and vendor certificate of insurance expirations
Package leases for corporate signature