Executive Assistant

Asbury Communities•Erie, PA

4d•$50,000 - $60,000•Onsite

About The Position

Today is a new day. At Asbury we’re filling it with more laughter, more possibilities, more ways to give back, all backed by support for whatever life brings your way. We are an organization with a mindset to help others, a place where seniors continue to teach, learn, and grow. For the eighth year in a row, Asbury has earned the Great Place to Work® designation — a reflection of our people-first culture and the trust our team members place in us. We don’t just hear employee feedback — we act on it. Thanks to our associates’ input, Asbury is holding insurance premiums at 2025 rates, reinforcing our commitment to care, stability, and supporting you both at work and at home. Prepares agendas, makes arrangements for and attends, if appropriate, meetings of the Executive Director. Drafts and distributes meeting minutes as requested. Supervises and directs the work of reception team members. Ensures adequate phone and front desk coverage for the community, and that receptionist team members present a positive, professional experience for visitors to the reception area(s). Provides administrative support to management team, included projects, copies, data entry, etc. Makes appointments and keeps electronic calendar current for the Executive Director; makes travel plans, etc. as needed for Executive Director. Acts as integral liaison between Executive Director and staff and residents. Processes purchase orders, check requests, catering requests, copying requests, and order office supplies as needed by the Administration Department.

Requirements

Bachelor's Degree preferred
Minimum of 5-7 years’ experience in an administrative support position with a minimum 3 years in executive support capacity preferred.

Responsibilities

Prepares agendas, makes arrangements for and attends, if appropriate, meetings of the Executive Director.
Drafts and distributes meeting minutes as requested.
Supervises and directs the work of reception team members.
Ensures adequate phone and front desk coverage for the community, and that receptionist team members present a positive, professional experience for visitors to the reception area(s).
Provides administrative support to management team, included projects, copies, data entry, etc.
Makes appointments and keeps electronic calendar current for the Executive Director; makes travel plans, etc. as needed for Executive Director.
Acts as integral liaison between Executive Director and staff and residents.
Processes purchase orders, check requests, catering requests, copying requests, and order office supplies as needed by the Administration Department.