Executive Assistant

Caterpillar Inc.•Nashville, TN

33d•Onsite

About The Position

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Your Work Shapes the World at Caterpillar Inc. Our common values and focus on inclusion and respect drive the decisions made by our company, teams and people. This is why we are committed to hiring and building diverse teams representative of the customers we serve globally. When you join our team, you can apply your unique life and job experiences and work in an environment where your ideas are heard, your contributions are celebrated, and your whole-self matters. When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. About Cat Financial Cat Financial is a subsidiary of Caterpillar Inc., the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For more than 40 years, Cat Financial has provided a wide range of financing solutions to customers and Cat® dealers for machines, engines, Solar® gas turbines, genuine Cat parts and services. Headquartered in Nashville, Tennessee, Cat Financial serves customers globally with offices and subsidiaries located throughout North and South America, Asia, Australia, Europe and Africa. Visit cat.com to learn more about Cat Financial. Role Definition Provides comprehensive day-to-day administrative and coordination support to the Senior Vice President of Cat Financial. This role ensures smooth execution of global business operations by managing schedules, facilitating communication across teams, and coordinating key activities that enable effective decision-making and organizational efficiency.

Requirements

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Planning and Organizing: Knowledge of the process of planning and arranging tasks and resources; ability to plan and organize both time and resources to get things completed while structuring and maintaining work in a systematic and highly methodical way.
Calendaring: Knowledge of office electronic scheduling software; ability to use scheduling software to create, review or manage schedules.

Nice To Haves

Action-Oriented Problem Solver – Demonstrates initiative and strong analytical skills to tackle challenges effectively.
Exceptional Communication & Relationship Building – Skilled at listening, engaging, and fostering trust with stakeholders.
Adaptable & Positive – Thrives in dynamic environments and adjusts seamlessly to shifting priorities.
Organizational Excellence – Proven ability to manage multiple tasks and competing deadlines without compromising quality.
Technical Proficiency – Advanced skills in Microsoft Excel and PowerPoint for reporting and presentations.
Relevant Experience – Proven background as an Executive Assistant supporting senior leadership, ideally within financial services or related business functions. Experience managing complex schedules, coordinating global activities, and facilitating communication at an executive level is highly preferred.
Continuous Improvement Mindset – Passion for leveraging technology, process automation, and data analytics to drive efficiency.

Responsibilities

Assisting executive leaders by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations.
Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
Overseeing and managing office procedures, involving organizational documents, records, reports, data entry, etc.
Supporting global communications by maintaining a master calendar including all holidays, special events, organization meetings, and gatherings involving office employees.
Facilitates and plans meetings and events for multiple size audiences