Executive Assistant

SCEYE INC•Moriarty, NM

12d

About The Position

The Executive Assistant provides high-level administrative support to the CEO and executive team, ensuring efficient operations and seamless communication. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as the primary point of contact for internal and external stakeholders, while also managing schedules, communications, and special projects.

Requirements

5+ years of experience as an Executive Assistant or in a senior administrative role, ideally supporting a CEO or C-level executive.
Exceptional organizational and time management skills, with the ability to prioritize competing demands.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, Slack, etc.).
High level of professionalism, discretion, and judgment.
Ability to anticipate needs and act proactively.
Flexible, adaptable, and comfortable working in a fast-paced, dynamic environment.

Responsibilities

Manage and prioritize the CEO’s calendar, meetings, and travel arrangements.
Serve as the primary point of contact for the CEO, handling communications with internal and external stakeholders.
Prepare agendas, presentations, briefing materials, and follow-up notes for the CEO’s meetings.
Anticipate and proactively address the CEO’s needs to ensure preparedness for meetings, deadlines, and commitments.
Draft, review, and edit correspondence and communications on behalf of the CEO.
Coordinate board meetings and materials, ensuring accuracy and confidentiality.
Track key initiatives, deliverables, and deadlines, providing reminders and progress updates to the CEO.
Maintain strict confidentiality in handling sensitive information.
Provide occasional support to other members of the executive team as time permits.
Perform other duties as assigned to facilitate the CEO’s effectiveness and the organization’s success.