Executive Assistant

MGA Entertainment, Inc.•Los Angeles, CA

2d•$28 - $35

About The Position

MGA Entertainment is seeking an exceptionally bright, highly organized, multi-tasking, and self-directed Executive Assistant to support the Executive Vice President of Operations. This role requires a proactive partner who consistently anticipates needs, manages complex operational workflows, and ensures the EVP remains focused on high-impact priorities. The ideal candidate thrives in a fast-paced, high-expectation environment, demonstrates strong judgment, and acts as a stabilizing force across the organization. The most successful candidate will be a strong communicator (written and verbal), able to synthesize information quickly, manage multiple simultaneous priorities, and take effective action without needing full context. This position requires someone who can look around corners, maintain structure under pressure, and serve as an operational extension of the EVP. The role interacts frequently with senior executives, direct reports, cross-functional teams, and other Executive Assistants. A sense of humor is a plus.

Requirements

5+ years supporting executives in a fast-paced environment, preferably within Operations, Supply Chain, Consumer Products, or a similarly complex function.
Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Visio).
Experience managing sophisticated calendars, communications, and cross-functional workflows.

Nice To Haves

Excellent organization, planning, time-management, and problem-solving abilities.
Highly motivated, resourceful, and able to work effectively with minimal supervision.
Comfortable operating in ambiguous, evolving environments with shifting priorities.
Ability to maintain composure under pressure and react with urgency when required.
Demonstrated ability to drive accountability and follow-through across teams.
Strong written and verbal communication skills, including concise summarization and executive-ready formatting.
High level of discretion in handling confidential information and interactions.
Team-oriented, collaborative approach; ability to build strong working relationships across the organization.
Experience supporting operations, logistics, or cross-functional executives is a plus.

Responsibilities

Manage complex calendars, scheduling, and shifting priorities across a dynamic operational environment.
Anticipate upcoming needs, prepare the EVP for all meetings, and proactively resolve conflicts.
Prioritize time and protect focus by filtering requests, evaluating urgency, and managing access to the EVP.
Maintain the EVP’s operational rhythm, including weekly Ops reviews, leadership meetings, 1:1s, and strategic checkpoints.
Develop agendas, coordinate inputs from multiple departments, and ensure materials are prepared in advance.
Document decisions, track action items, assign owners, monitor follow-through, and escalate when needed to ensure momentum.
Filter, summarize, and prioritize large volumes of information into concise, actionable briefs for the EVP.
Draft internal communications, summaries, presentations, and follow-ups on behalf of the EVP.
Ensure consistent, accurate, and timely communication across leadership and cross-functional teams.
Act as a liaison for the EVP with direct reports, senior leaders, and key operational partners across Supply Chain, Finance, Sales, IT, Product, and HR.
Facilitate alignment by ensuring the right information is circulated, deadlines are met, and teams stay coordinated.
Support planning and coordination of operational initiatives and longer-term projects.
Assist with research, data gathering, preparation of reports, and light analysis to support executive decision-making.
Help develop materials for executive reviews, board updates, and cross-functional presentations.
Track project milestones and risks, and surface issues early.
Manage domestic and international travel, logistics, itineraries, and expense reporting.
Maintain organized digital systems, documents, databases, and shared folders.
Coordinate team space planning, moves, and reconfigurations.
Partner with the EVP to support team culture and engagement across Operations.
Assist with planning and execution of staff meetings, off-sites, all-hands events, and team-building activities.
Maintain professionalism, composure, and positive engagement in a high-pressure environment.
Handle sensitive information with the highest levels of discretion, including personnel, vendor, and strategic matters.
Demonstrate sound judgment and integrity in all interactions internally and externally.