Executive Assistant

Vertafore • Denver, CO

12d

About The Position

An Executive Assistant at Vertafore will be responsible for providing high-level, administrative support to members of Vertafore’s executive team. This includes but is not limited to; fully managing and maintaining their schedules, scheduling meetings as requested by the executive, onsite meeting support when necessary, booking and managing extensive domestic travel, and organizing and submitting expense reports. An Executive Assistant at Vertafore is heavily involved in all department operations and will have the opportunity to truly partner with their executives and the teams that they support. The role requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast-paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients and works independently with minimal supervision or direction.

Requirements

• Strong attention to detail, follow-up and excellent organizational skills.
• Ability to treat sensitive/confidential information with appropriate discretion.
• Strong sense of urgency, adaptability, flexibility and resourcefulness.
• The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines, and quickly adapt and manage shifting priorities.
• Proven competencies in software applications and programs, particularly Microsoft Office, including Excel, Word, Power Point, and Outlook. Excellent word processing and file management skills.
• Good working knowledge of office equipment and procedures including computers, printers, mailing equipment, telephone systems, filing systems, etc.
• Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills.

Responsibilities

• Manage and coordinate schedule of meetings, events, and travel for executives supported and, when necessary, members of their team. Ensure supported executives are prepared with all materials and information for meeting, events, and travel.
• Compile materials for reports and/or presentations.
• Generate reports in Excel and Power Point.
• Prepare expense reports in Concur.
• Set up appointments, manage and maintain executive calendars through Microsoft Outlook.
• Assist with the scheduling and logistics for new hire interviews and onboarding.
• Answers telephones, screens calls, and forwards messages in an efficient and courteous manner.
• Receives visitors in a courteous and professional manner; determines nature of visit and directs accordingly.
• Ability to work after hours as necessary.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees