Executive Assistant

Axion Ray•New York, NY

55d

About The Position

We are seeking a highly organized and resourceful Executive Assistant to provide strategic and administrative support to Axion’s executive team, primarily the CEO. This individual will play a critical role in enabling leadership efficiency, maintaining organizational rhythm, and supporting key initiatives across the company. This is an ideal role for someone who thrives in a fast-paced, high-accountability environment, exercises exceptional judgment, and is energized by working at the intersection of people, process, and impact.

Requirements

5+ years of experience supporting C-level executives in fast-paced, high-growth environments (startups, tech, consulting, or finance experience strongly preferred).
Exceptional written and verbal communication skills, with a high degree of polish and professionalism.
Strong organizational instincts, able to anticipate needs, manage multiple priorities, and execute with rigor.
High discretion and sound judgment in managing sensitive information.
Strong familiarity with tools such as Google Workspace, Slack, Notion, and scheduling or project management platforms (e.g., Asana, ClickUp).
A proactive, low-ego attitude; you thrive in environments that reward ownership, urgency, and impact.

Responsibilities

Manage complex calendars, travel, and communications for the CEO with precision and discretion.
Coordinate executive team meetings, all-hands, and board sessions, preparing materials, agendas, and follow-ups.
Serve as the connective tissue between leadership, investors, and internal teams to ensure timely execution and alignment.
Proactively manage inbound and outbound communications, ensuring clarity, prioritization, and confidentiality.
Support special projects across operations, finance, and recruiting, often owning initiatives end-to-end.
Partner with People and Ops teams to strengthen internal communications, team rituals, and Axion’s overall operating cadence.