Executive Assistant

Inspired HR

38d

About The Position

Canyon Energy is a new, entrepreneurial oil & gas company focused on disciplined operations and long-term value creation. Our leadership team operates in a fast-paced and highly confidential environment and relies on trusted team members who can help manage priorities, execution, and day-to-day operations. As a growing startup, we operate with a high level of autonomy, trust, and accountability. Our culture is professional but not overly formal — we believe great work happens when capable people collaborate directly, communicate clearly, and focus on outcomes rather than hierarchy. Our team environment is friendly and respectful, with minimal bureaucracy. Instead of frequent formal meetings, we prefer quick conversations and collaborative problem solving. Everyone is expected to be competent, proactive, and comfortable taking ownership of their work. The Opportunity We are seeking an Executive Assistant / Office Coordinator who will act as a trusted partner to the CEO and leadership team. This role provides both high-level executive support and office coordination in a small, entrepreneurial organization. The successful candidate will function as an extension of the executive, anticipating needs, managing competing priorities, and ensuring both professional and personal matters run seamlessly. This role is ideal for someone who thrives in a high-trust, outcome-focused environment where autonomy is encouraged and initiative is valued.

Requirements

Thinks analytically and proactively about how to solve problems before they arise
Communicates clearly, concisely, and professionally
Works independently and focuses on results rather than process
Is comfortable operating in a fast-moving startup environment with minimal structure
Builds trust quickly and demonstrates sound judgment and discretion
Five years executive assistant experience supporting a CEO, founder, or senior executive in a small or growing organization
Comfort handling personal administrative matters as part of the role

Nice To Haves

Background in oil & gas, energy, finance, or professional services
Experience supporting board-level or investor-facing executives

Responsibilities

Manage complex calendars across professional and personal commitments
Act as a gatekeeper for the executive, prioritizing requests and managing communications
Coordinate domestic and international travel, including itineraries, visas, accommodations, and ground transportation
Prepare executive briefing materials, presentations, and correspondence
Track follow-ups, action items, and deadlines on behalf of the executive
Handle personal administrative matters such as appointments, reservations, logistics, and special projects
Maintain strict confidentiality regarding business and personal matters
Anticipate executive needs and proactively resolve issues before they arise
Serve as liaison between the executive and internal teams, partners, investors, and advisors
Support board and investor meetings, including scheduling, materials, and logistics
Assist with research, data compilation, and reporting as required
Manage expenses, reimbursements, and liaise with Canyon’s bookkeeper
Oversee day-to-day office operations to maintain a professional and efficient workspace
Manage office vendors, services, and supply inventory
Coordinate onboarding logistics for employees and contractors (building access, parking, workspace setup)
Support internal meetings, events, and off-site planning