Executive Assistant

Loenbro • Dallas, TX

10h • Onsite

About The Position

We are seeking an Executive Assistant that serves as a strategic partner and force multiplier, enabling focus on the company's highest operations priorities. This role requires exceptional judgement, discretion, and the ability to anticipate needs, synthesize information, and drive follow-through across a complex organization. The ideal candidate operates with urgency, clarity, and confidence, acting as an extension of the Executive in managing time, travel, communication, preparation and coordination of critical initiatives.

Requirements

• 5+ years experience within an Executive Assistant role supporting a C-suite level executive.
• Advanced organizational and time management skills with the ability to manage competing priorities seamlessly.
• Polished, professional presence with sound judgement and maturity.

Nice To Haves

• Industry experience is preferred.
• Bachelor's or Master's degree preferred

Responsibilities

• Own and optimize the Executive's calendar and time, serving as a strategic gatekeeper who aligns priorities, resolves conflicts, and ensures preparedness for all meetings, travel and reviews.
• Act as an extension of the Executive in managing communications, including email triage, drafting executive-level responses, and translating inputs into actions.
• Prepare the Executive for internal and external engagements through concise briefings, re-reads, KPI insights, and meeting materials that highlight risks, decisions and priorities.
• Coordinate end-to-end travel, site visits and executive logistics, ensuring readiness, compliance and effective engagement with teams and customers.
• Drive coordination across Operations and functional leaders to gather, synthesize, and present information for executive reviews and strategic initiatives.
• Track progress, risks and dependencies across key operational and strategic initiatives, ensuring visibility and follow-through without decision authority.
• Anticipate issues and opportunities by monitoring relationships, personnel dynamics, and emerging risks; proactively surface recommendations and required actions.
• Other duties may be assigned as needed to support business operations.

Benefits

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)
• Benefits eligibility may vary based on employment classification and hours worked.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level