Executive Assistant

Standard Property Company Inc•Los Angeles, CA

39d

About The Position

The Executive Assistant is essential to ensure smooth day-to-day operations and administrative support. You will be a thorough and detail-oriented multitasker with a passion for creative, entrepreneurial environments.

Requirements

At least 2 years of relevant administrative experience, plus if experienced with C-level executives
Interest in real estate
Demonstrated ability to be proactive, take initiative, anticipate needs of the team, and exercise independent, sound judgment
Strong attention to detail with a high level of efficiency and accuracy
Proficiency with Microsoft 365, including Word, Excel, Project, and PowerPoint, is required
Experience with Concur or a similar expense reporting system
Self-starter with ability to prioritize and multitask
Ability to work both independently and as part of a team
Excellent communication (both verbal and written)
Ability to work well under pressure in time-critical situations and be productive and self-motivated during slow periods
Ambition, a strong desire to learn, to achieve, to advance your career
Organizational skills; the ability to manage your time, focus, and communicate with clarity
A sense of urgency, an internal clock that helps you move with purpose
The ability to travel on occasion

Responsibilities

Coordinate and facilitate communications between various leaders and departments
Prepare meeting agendas, attend meetings, take notes, and prepare follow-up lists
Review and proofread presentations, memos, legal documents, and reports, and respond in a timely manner
Work with Co-Founder/Principal to manage top priorities and follow-up items within the company and with third parties
Prepare documents for execution and coordinate distribution of executed versions to necessary parties
Maintain calendar, schedules, and appointment reminders; arrange conference calls and in-person appointments
Arrange travel for individuals or groups for various conferences or meetings
Liaise with House Manager/Personal Assistant for seamless scheduling
Serve as the point of contact for all visitors, vendors, packages, and mail
Function as the liaison with outside suppliers and vendors, ensuring the office is fully stocked with office supplies, equipment, and break room snacks
Assist with team culture and morale; help with team building activities, happy hours, lunches, service events, and on occasion, parties and retreats
Coordinate with the building property management team for building requests
Prepare monthly expense reports
Interface with external consultants and groups to establish company accounts as needed (printing vendors, etc.)
Welcome visitors and new employees; work with onsite Human Resources to ensure desk set up, new hire swag, conference room space, and help with suite/building/parking access
Attend meetings as a representative of the company with internal and external partners
Maintain a high degree of discretion and confidentiality on all privileged, sensitive information
Participate in ad hoc projects with other departments as needed