Executive Assistant

Area15•Las Vegas, NV

14d•Onsite

About The Position

AREA15 is an immersive entertainment and event destination that blends art and music in a dynamic environment. We are a hub for creativity, innovation, and unique experiences. Join us and be part of a team that thrives on imagination and passion. The Executive Assistant plays a critical role in supporting AREA15's executive team by ensuring seamless day-to-day operations, managing priorities, and maintaining a high level of organization and discretion. This role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and is comfortable managing multiple priorities while supporting senior leadership. This position also oversees the coordination and execution of executive meetings, including logistics, catering, and on-site support, ensuring a polished and professional experience at all times. This position requires 100% on-site work at the Las Vegas campus.

Requirements

Applicants must be 21 years of age or older
Proof of eligibility to work in the United States
Comfortable working in a creative, entrepreneurial start-up environment, introducing new concepts and innovations.
Minium 4 years experience as an Executive Assistant supporting senior leadership is required.
Proven ability to handle confidential information with discretion and sound judgment
Excellent organizational and time management skills, with the ability to manage competing priorities
Strong verbal and written communication skills
Experience coordinating meetings and events, including managing catering orders, vendor communication and on-site setup and breakdown
Strong judgment in selecting catering vendors and managing food service logistics in a professional environment
Highly adaptable with the ability to operate effectively in a fast-paced, dynamic setting
Must have strong attention to detail and problem-solving skills
Ability to understand, speak, read, and write the English language.
Computer skills in Microsoft applications. (Excel, Outlook, Word, etc.)
Availability for varied shifts, including evenings, weekends, and holidays.
Ability to work in an environment subject to varying levels of noise, crowds, flashing lights, and smoke.
Ability to work in all weather conditions including but not limited to extreme heat, sun exposure, wind, rain, extreme cold.

Nice To Haves

Experience supporting C-level or senior executive leadership within entertainment or hospitability environments is highly preferred.
Candidates who are a commissioned public notary and can notarize documents as needed are highly preferred.
Familiarity with project management tools such as Monday.com is a plus.
Exposure to analytics, reporting, or business operations support is a plus.

Responsibilities

Provide high-level administrative support to the executive team, ensuring efficiency, organization and alignment across daily operations and priorities.
Manage complex executive calendars, including scheduling, prioritization and coordination of meetings across internal and external stakeholders.
Coordinate and execute all travel logistics with precision, ensuring seamless and well-organized itineraries.
Serve as a primary point of contact for executive communications, maintaining professionalism, responsiveness and clarity in all interactions.
Plan and coordinate executive meetings end-to-end, including scheduling, room setup, logistics and overall execution.
Manage meeting logistics, including sourcing, ordering and coordinating catering from high-quality vendors, ensuring a polished and professional experience.
Oversee on-site meeting execution, including setup, presentation readiness and post-meeting breakdown to maintain organized and functional spaces.
Prepare meeting agendas, briefing materials, and presentations to ensure executives are well-informed and prepared.
Attend meetings as needed, document key takeaways, and track follow-up items to ensure timely execution.
Handle highly sensitive and confidential information with discretion and sound judgment.
Anticipate executive needs and proactively address scheduling, logistical and administrative challenges.
Support coordination across departments, helping ensure alignment on timelines, deliverables, and priorities.
Assist with reporting, presentations and data organization to support executive-level decision-making.
Identify opportunities to improve processes, organization, and overall efficiency within executive operations.
Operate effectively in a fast-paced environment, managing multiple priorities with a high level of accuracy and attention to detail.
Respond to time sensitive matters.
Demonstrate ART! (AREA15's service standards) in every guest interaction.
Adhere to department and company policies and procedures.
Maintain a professional, polished appearance in line with AREA15 standards.
Work various shifts, including nights, weekends, and holidays.
Perform other work-related duties as assigned.