Executive Assistant
About The Position
The Company Cerbo OptiMantra is a high-growth healthcare SaaS company, doing our part in the medical market to support holistic lifestyles and personalized medicine. Our software is purpose built for functional, integrative, direct primary care (DPC), and concierge medicine practices that are actively changing how healthcare is delivered. With our recent merger, Cerbo OptiMantra has become one of the leading platforms in this rapidly growing market. Our customers are redefining the patient experience, and Cerbo OptiMantra exists to give them the technology foundation to grow, scale, and deliver better care. What You’ll Do As the Executive Assistant, you’ll be a trusted partner to our CEO and executive team ensuring their time is optimized, priorities are aligned, and operations run smoothly. You’ll play a critical role in enabling executive focus, facilitating communication, and driving efficiency across the leadership team.
Requirements
- 5+ years of experience supporting senior executives, ideally in a startup or tech environment.
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- High emotional intelligence, judgement and discretion
- Proactive problem-solver with a bias for action
- Ability to travel throughout the year with the team to offsite meetings and events
- Comfortable with ambiguity and fast-paced environments
- Proficiency with tools Microsoft 365, Slack, and project management platforms
Responsibilities
- Calendar & Scheduling Management: Coordinate complex calendars, prioritize meetings, and proactively resolve scheduling conflicts
- Communication & Correspondence: Draft, review, and manage internal and external communications on behalf of the CEO and other executive team members
- Meeting Support: Prepare agendas, take notes, and track action items for executive meetings and leadership off-sites
- Travel & Logistics: Plan and manage travel itineraries, accommodations, and expense reporting
- Project Coordination: Assist with special projects, research, and cross-functional initiatives as needed
- Confidential Support: Handle sensitive information with discretion and professionalism
- Operational Efficiency: Identify and implement systems and processes to improve executive productivity
Benefits
- Competitive compensation based on experience
- Paid Time Off and company holidays
- Comprehensive health, dental and vision benefits
- Short-term and long-term disability Insurance
- 401k plan with matching company contribution
- Real ownership and impact in a fast-growing health tech company
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
