Executive Assistant(LATAM/South Africa/Philippines) - 54616130626 CA

Somewhere • South Africa LatAm PH, LA

2d • Remote

About The Position

Our client is a growing data analytics software company providing specialized reporting solutions for the landscaping industry in the U.S. They are a small, agile team looking for a proactive partner to take over day-to-day operational "heavy lifting" so leadership can focus on high-level strategy. They are looking for a tech-savvy, highly organized Executive Assistant who excels at taking initiative. You won’t just be managing a calendar; you will be an operational "multitasker" helping the company clean up their CRM, communicate product updates to their users, and ensure no tasks fall through the cracks.

Requirements

• Language requirement: Excellent English Communication Skills
• Education: Bachelor's Degree (ideally)
• Experience: 2+ years of related experience as an EA or Ops Assistant, preferably supporting U.S.-based startups or founders.
• Tools: Slack and Google Workspace . Familiarity with HubSpot is a major plus, though we value aptitude and the ability to learn new systems quickly over years of experience.
• Exceptional written and verbal English skills. You should be comfortable writing creative, professional emails and product updates.
• High initiative and "analytical thinking." You are someone who enjoys solving problems and finds a way to get things done without needing constant oversight for small decisions.

Nice To Haves

• Creative writing skills are nice to have.

Responsibilities

• Marketing & Communications: Draft product release emails, newsletters, and user updates. You will be responsible for taking screenshots of new product features and "teeing up" content for final executive approval.
• CRM Management: Take ownership of HubSpot to ensure leads and data are organized properly and follow-ups are tracked.
• Operations & SOPs: Help create and maintain Standard Operating Procedures (SOPs) to streamline how we work.
• General Admin: Handle data entry, deadline tracking, and occasional meeting/calendar coordination for the leadership team.
• AI Integration: Actively look for ways to layer AI tools (ChatGPT, etc.) into your workflow to increase productivity and efficiency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level