Executive Assistant

Schuylkill•Bethlehem, PA

13d•Onsite

About The Position

Imagine a career at one of the nation's most advanced health networks. Be part of an exceptional health care experience. Join the inspired, passionate team at Lehigh Valley Health Network, a nationally recognized, forward-thinking organization offering plenty of opportunity to do great work. LVHN has been ranked among the "Best Hospitals" by U.S. News & World Report for 23 consecutive years. We're a Magnet(tm) Hospital, having been honored five times with the American Nurses Credentialing Center's prestigious distinction for nursing excellence and quality patient outcomes in our Lehigh Valley region. Finally, Lehigh Valley Hospital - Cedar Crest, Lehigh Valley Hospital - Muhlenberg, Lehigh Valley Hospital- Hazleton, and Lehigh Valley Hospital - Pocono each received an 'A' grade on the Hospital Safety Grade from The Leapfrog Group in 2020, the highest grade in patient safety. These recognitions highlight LVHN's commitment to teamwork, compassion, and technology with an unrelenting focus on delivering the best health care possible every day. Whether you're considering your next career move or your first, you should consider Lehigh Valley Health Network. Summary Provides direct administrative support for a Network Senior Vice President/Department Chair and their designees. Performs highly responsible administrative secretarial duties including scheduling, producing reports and presentations, minute taking, and drafting correspondence while maintaining the security of confidential files. Supports executive level committees/boards and participates in executive level special projects, as needed.

Requirements

High School Diploma/GED
5 years as an Executive Assistant or in other senior administrative roles
Ability to work under/handle stressful situations.
Highly proficient in Microsoft Office and similar applications.

Nice To Haves

Associate’s Degree

Responsibilities

Maintains executive calendars; schedules meetings, conferences and other functions in an efficient and timely manner.
Creates, transcribes, and distributes meeting materials, agendas and minutes.
Receives and screens incoming telephone calls, determines the priority of these calls, and takes messages and/or action as required.
Compiles information from reports, files, records, publications and other sources to prepare reports and presentations.
Communicates the executive’s instructions with various individuals and/or departments.
Updates, follows, and keeps delegated tasks and projects on schedule to ensure administrative progress to deadlines.
Processes and tracks departmental invoices, bills and payments through accounts payable and corporate credit card.
Reads and analyze incoming mail, memos, submissions, and reports to determine their significance and plan their distribution.
Makes recommendations for changes and/or improvement in office systems, working conditions, and equipment.
Ensures department is sufficiently stocked with office supplies.
Serves as the principle point of administrative contact and liaison with internal and external contacts.