Executive Assistant

WorkWave•Holmdel, NJ

21h•$85,000 - $95,000•Remote

About The Position

We are seeking a highly experienced Executive Assistant to support our Chief Executive Officer (CEO), Chief Financial Officer (CFO), and Chief Revenue Officer (CRO). This role requires a proactive and detail-oriented individual with a proven track record of supporting senior executives in a SaaS software company. The Executive Assistant will play a critical role in ensuring the smooth operation of our executive team by providing comprehensive administrative support, managing complex schedules, and facilitating effective communication across the organization.

Requirements

Bachelor’s degree in Business Administration or a related field; a Master's degree, MBA, or advanced degree is a plus.
Minimum of 5 years of experience as an Executive Assistant to senior executives, preferably within a SaaS software company.
Strong organizational skills with the ability to manage multiple priorities and projects simultaneously.
Exceptional written and verbal communication skills.
Proficiency in Google Workspace (G-Suite), Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
Ability to maintain discretion and confidentiality in all matters.
Strong problem-solving skills and attention to detail.
Excellent interpersonal skills and the ability to build relationships with stakeholders at all levels.
Willingness and ability to travel as needed, including visits to company headquarters (Holmdel, NJ.), remote offices, company events, and trade shows.

Nice To Haves

Master's degree, MBA, or advanced degree is a plus.

Responsibilities

Provide administrative support to the CEO, CFO, and CRO, including managing calendars, scheduling meetings, and handling correspondence.
Works closely with our Chief of Staff on executing our value creation plan, including assisting with board meeting preparation, quarterly planning and weekly executive meetings
Organize and coordinate internal and external meetings, including preparing agendas, materials, and minutes, and ensuring follow-up on action items.
Arrange complex travel domestic and international itineraries, accommodations, and logistics for domestic and international trips.
Assist with special projects and initiatives, ensuring timely completion and alignment with company goals.
Serve as a liaison between the executives and other stakeholders including external customers and internal team members, maintaining effective and professional communication.
Prepare, review, and manage various documents, presentations, and reports as needed, ensuring accuracy and confidentiality.
Plan and coordinate logistics for the executives for events, meetings, and conferences, both onsite and offsite.
Track and reconcile expenses for the executives, ensuring adherence to company policies.
Assist in managing office operations, including supplies, equipment, and vendor relationships, to ensure a well-functioning work environment.

Benefits

Employees can expect a robust benefits package, including health and dental and 401k with company match AND BEYOND...
Find your perfect work/life balance with our Flexible Time Off policy or generous PTO plan (role dependent) and paid holidays
Up to 4 weeks paid bonding leave
Tuition reimbursement
Robust Employee Assistance Program through TotalCare offering free counseling 24/7/365, plus financial counseling, legal guidance, adoption assistance services and much more!
24/7 access to virtual medical care with Teladoc
Quarterly awards based on peer nominations
Regional discounts and perks
Opportunities to participate in charitable events and give back to the community
Our employees have access to extensive video libraries for soft skill and role specific training available 24/7 and live trainings are provided throughout the year