EXECUTIVE ASSISTANT

Youth For Christ•Sacramento, CA

3d•Hybrid

About The Position

Position Summary Administrative Assistant for YFC, supporting the overall organization with special attention to events, scheduling, database management, communications, and donation management. Part office, part remote.

Requirements

A thorough understanding of Microsoft Word and Excel, particularly in the area of letter writing and mail merging.
Comfortability learning/using office software: Salesforce, Aplos, Canva, various Google apps. Improve utility of current Salesforce Database.
Service oriented: dedicated to meeting expectations of the executive by maintaining effective relationships.
Excellent organizational skills and strong attention to detail
Experience in administrative support and in making appropriate decisions regarding available time.
Excellent verbal and written skills, and experience and/or interest in partnership development
Competence, Character, and Chemistry are critical to success.
Have a servant's heart.
Willing to demonstrate and/or possesses the following: Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility). Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others' ideas, welcoming candid input, recognizing others' need for grace and extending forgiveness and empathy. (Relentless Trust). Prioritizes others' needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie). Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence, while seeking confidence and wisdom in Christ. (Courageous Faithfulness) Seeks authentic Christ-Centered relationships with people of various backgrounds, fosters an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy for those who are vulnerable and respect of others' experiences. (Kingdom Inspired Diversity).
High School or GED required
5+ years of experience supporting executives

Nice To Haves

Bachelor's degree preferred

Responsibilities

Administration for Sacramento YFC
(When in the office) Answer phone and direct calls as needed
Retrieve and open mail (West Sac) weekly or biweekly. Direct to responsible party.
Scan Checks. Record donations and payments in Salesforce and Aplos. (Simplify and consolidate systems where possible)
Organizational communications (snail mail, email, social media). Monthly, prepare an updated mailing list (and email list) for newsletter
Edit, as needed, and print quarterly staff ministry support letters. Fold and stuff letters and mail.
Executive Assistant to ExD (not a traditional full-time assistant but responds to sporadic ExD administrative requests)
Planning and co-coordinating fundraising events
Scheduling and calendars
Assisting with staff and board meetings
Volunteer process management (this function is shared with ministry team)