Executive Assistant

CoorsTek, Inc.•Golden, CO

16d•$82,143 - $108,429•Onsite

About The Position

It's exciting to work for a company that makes the world measurably better. We're committed to bringing safety, quality, and customer focus to the business of advanced ceramics manufacturing. Job Title Executive Assistant In this role, you will be responsible for providing professional administrative support for three C-Level executives. You will excel in the role if you understand high level company procedures and have the ability to resolve complex issues of an administrative nature.

Requirements

College degree or equivalent experience plus minimum of five (5) years’ related experience supporting C-Suite level Executives
Highly proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).
Proficient in Adobe Acrobat Pro.
Knowledgeable in creating and updating complex organizational charts; preferably knowledge with Org Plus software.
Exhibits strong interpersonal and organizational skills, great attention to detail as well as excellent listening, verbal and written communication skills.
Must be able to work with a diverse variety of people from different cultures and backgrounds.
Able to balance directing and influencing others with a service mentality and approach.

Responsibilities

Independently provide high level administrative support to executives including managing calendars of appointments; completing expense reports; composing and preparing correspondence that may be confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Plan, coordinate, and ensure the executives schedules are followed and respected.
Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to executives’ time and office.
Compose correspondence requiring knowledge of executives’ views, philosophy, and some understanding of technical matters, may sign for executive when technical or policy content has been authorized.
Proofread and correct prepared materials for grammar, spelling, punctuation, format, syntax, and content.
Requisition needed supplies, equipment, and repair and maintenance services through agency channels as needed.
Work cooperatively with other administrative assistants and other employees at various levels throughout the organization.
Welcome visitors, answers questions and meeting requests directed to executives.
Summarizes content of incoming materials, specially gathered information, or meetings to assist executives; coordinates the new information with other sources; draws attention to important matters or areas of conflict.
Respond to project requests that are of an administrative nature.
Research, prioritize, and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature.
Determine appropriate course of action, referral, or response.
Provide a bridge for smooth communication between the executives’ offices and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.
Work closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Act as a "barometer," having a sense for the issues taking place in the environment and keeping the executives updated.
Achieve high performance goals and meets deadlines in a fast-paced environment.
Prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Benefits

Paid Time Off
Medical, Dental, Vision Benefits
Company-Matched 401K (USA only)
Company-Matched Pension Plan (CANADA only)
HSA (Health Savings Account) with Company Contribution
Wellness Reimbursement Program (USA only)
Voluntary Benefits (Pet Insurance, Legal Insurance, Accident Insurance, Critical Illness Insurance & more) (USA only)
Safety Programs (reimbursement for safety shoes and company provided safety glasses)
Performance-Based Bonuses for all Employees
Employee Recognition Programs
Mentorship Program
Community & Volunteer Events & MORE!