Executive Assistant

Tealenergi•Houston, TX

7d•Onsite

About The Position

We are seeking an experienced Executive Assistant to provide high-level administrative support to a senior executive and select leadership team members within an Engineering & Construction environment. This role is primarily focused on calendar management, travel coordination, and expense administration, while also serving as a trusted partner to executive leadership. The ideal candidate is polished, highly organized, and confident engaging with executives—someone who can communicate effectively, manage competing priorities, and push back when necessary to keep schedules and logistics running smoothly.

Requirements

7+ years of experience supporting senior executives
Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Excellent written and verbal communication skills
Experience working with global teams across multiple time zones
Highly organized with strong attention to detail and follow-through
Ability to manage multiple priorities with minimal supervision
Demonstrated professionalism, discretion, and sound judgment when handling confidential information
Proven ability to interact confidently with executive-level stakeholders

Nice To Haves

B ch o ’ d
Prior experience supporting leaders in Engineering, Construction, Energy, or large project environments

Responsibilities

Manage and maintain executive calendars, including scheduling meetings, appointments, and travel
Coordinate domestic and international travel arrangements, including itineraries, visas, and passports as required
Prepare and submit expense reports; manage corporate credit cards and travel profiles
Act as a point of contact between executives and internal stakeholders
Draft, format, and distribute professional communications (emails, meeting notes, presentations, and correspondence)
Record, transcribe, and distribute meeting notes and action items as needed
Coordinate meetings and logistics, including agendas, attendees, room setup, and A/V requirements
Send meeting invitations and manage attendance tracking
Maintain contact lists, distribution lists, and key documentation
Provide administrative support to direct reports as needed (calendar, travel, expenses)
Support general office operations, including supplies coordination and seating plans
Assist with planning team meetings, leadership offsites, and team-building events
Coordinate with administrative counterparts across departments and locations
Proactively manage complex calendars across multiple time zones
Schedule meetings with attention to location, participants, catering, and logistics
Maintain up-to-date travel profiles and employee information
Ensure smooth execution of travel plans and troubleshoot issues as they arise