Executive Assistant

Copart

32d

About The Position

Copart, Inc. a technology leader and the premier online vehicle auction platform globally, with over 200 facilities located across the world, Copart links vehicle sellers to more than 750,000 buyers in over 190 countries. We believe in providing an unmatched experience, every day and everywhere, driven by our people, processes, and technology. About Copart Copart is a global leader in online vehicle auctions and automotive remarketing services. With operations spanning multiple countries, we support thousands of Members worldwide. Our success is driven by our operational excellence, entrepreneurial mindset, and commitment to integrity, ownership, innovation, and getting results. We are looking for a high-impact Human Resources leader who can help build the next generation of talent, culture, and capability across our business. Position Summary We are seeking a highly experienced, strategic Executive Assistant to provide high-level strategic support to two Senior Vice Presidents and the head of Real Estate. This role requires exceptional judgment, discretion, and operational rigor. The Executive Assistant serves as a trusted partner to the executives, enabling focus on the highest-impact priorities by managing complex logistics, communications, and cross-functional coordination in a fast-paced, highly visible environment. In addition to the standard duties of a C-suite administrative role, this position will also support the Hiring Manager in driving the operational rhythm, sprint planning, and performance management cadence for the broader Marketing, Analytics, and Product organization. The ideal candidate brings extensive years of experience supporting senior roles at very large companies (e.g., Fortune 100) and can navigate complex organizational structures with autonomy.

Requirements

15+ years of Executive Assistant experience, preferably within Fortune 100 banking or technology sectors
Demonstrated ability to operate with discretion, sound judgment, and professionalism in highly confidential environments
Exceptional organizational and time-management skills, with the ability to manage competing priorities under pressure
Strong written and verbal communication skills
Advanced proficiency with Microsoft Office and/or Google Workspace; comfort with collaboration, scheduling, and expense tools
High emotional intelligence and ability to build trust with senior leaders and stakeholders at all levels
Demonstrated experience with project management, sprint planning (Agile/Scrum familiarity is a plus), and business operations
Proven ability to handle highly sensitive personnel data (performance reviews, org structure changes) with absolute confidentiality

Responsibilities

Proactively manage executives' complex calendars, balancing internal leadership meetings, board-related activities, external engagements, investor interactions, and personal commitments as appropriate
Exercise sound judgment in prioritizing requests, anticipating conflicts, and making tradeoffs aligned with executives' goals and company priorities
Prepare daily and weekly briefings, agendas, and pre-reads to ensure executives are fully prepared for meetings and decisions
Serve as a primary point of contact for internal and external stakeholders, including Board members, senior executives, investors, regulators, and key partners
Draft, review, and manage sensitive communications on behalf of executives with accuracy, professionalism, and appropriate tone
Maintain strict confidentiality around executive, board, legal, financial, and personnel matters
Coordinate complex domestic and international travel, including multi-city itineraries, contingency planning, and real-time problem resolution
Plan and support high-stakes meetings such as Board meetings, earnings-related activities, leadership offsites, and investor events
Manage logistics, materials, and follow-ups to ensure meetings are productive and outcomes are tracked
Partner with executives to drive operational efficiency within the office, identifying opportunities to streamline processes and improve workflows
Track action items, deadlines, and deliverables across functions, ensuring follow-through and accountability
Collaborate closely with Legal, Finance, HR, Investor Relations, Communications, and other executive offices as needed
Act as the operational owner for the Hiring Manager's leadership team priorities.
Facilitate team sprint planning sessions, track deliverables against the roadmap, and ensure the team remains aligned on critical path items
Administer the annual and quarterly performance management calendar.
Ensure all reviews, feedback loops, and goal-setting sessions are scheduled, prepared for, and executed on time across the organization
Maintain and update organizational charts and headcount planning documents.
Assist the Hiring Manager in modeling org design changes and resource allocation.
Curate agendas for leadership staff meetings, ensure pre-read materials are distributed, and capture strategic action items to ensure accountability
Provide comprehensive support to three senior leaders (2 SVPs and the head of Real Estate)