Executive Assistant

ElevenLabs

1d • Remote

About The Position

ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments and takes genuine ownership of the details that keep people and teams running at their best.
You'll be the operational backbone for our Growth Lead and the wider Growth team - managing calendars, coordinating across time zones, handling travel, and owning the day-to-day administrative tasks.
In this role, you will:

Requirements

• Past experience in executive assistant roles, ideally supporting a senior leader and their broader team in a fast-moving environment
• Strong organizational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders
• Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests.
• High emotional intelligence and discretion - trusted with sensitive information and able to navigate complex interpersonal situations with maturity
• A proactive and forward-thinking approach, with a proven ability to anticipate needs, identify inefficiencies, and implement new processes to improve workflow in a fast-paced environment. This includes developing systems for managing operational documents, streamlining vendor contracts, and enhancing office procedures.
• Comfortable supporting not just an individual but a wider team — able to flex between high-priority senior leadership support and broader operational needs as the situation demands
• Fluency with AI tools to help improve quality and speed of work e.g. Claude or ChatGPT

Responsibilities

• Manage complex, fast-moving calendars for the Growth Lead and provide scheduling and coordination support across the broader Growth team
• Support personal admin and own travel logistics end-to-end: flights, accommodation, ground transport, and itineraries across multiple time zones and geographies
• Handle sensitive and confidential matters with discretion, acting as a trusted partner to the Growth Lead in both professional and operational contexts
• Coordinate seamlessly with internal teams and external stakeholders, including senior leaders and partners.
• Build structure, processes, and systems that scale with a fast-growing AI company.
• Act as a key point of contact for the Growth team, supporting day-to-day administrative needs and helping both run smoothly
• Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping stakeholders aligned without being asked

Benefits

• Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.
• Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.
• Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend.
• Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.
• Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.
• Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed