Executive Assistant

Rooney Holdings Inc. • Tulsa, OK

18d

About The Position

The Executive Assistant is responsible for providing complex and specialized administrative duties and secretarial support as assigned by the regional senior vice President. This position carries out responsibilities in accordance with Manhattan’s policies and procedures. The Executive Assistant must be a flexible and adaptable team player and have strong communication and client service skills.

Requirements

• Computer knowledge and efficiency, including Microsoft Office products
• Knowledge of ECMS and Prolog, or ability to learn and implement within 30 days of hire
• Good time management and organizational skills
• Ability to understand and follow instructions
• Functions effectively as part of a team
• High School Diploma or GED
• Five years of administrative/secretarial experience
• Ability to physically stand, bend, sit for long periods, and squat throughout the day.
• Ability to repeat the same movements.
• Ability to communicate effectively and participate fully in meetings, video conferences, and phone calls.
• Use hands to type, handle, control, or feel objects, tools, or control.
• Occasionally lift, pull, or move up to 25 lbs.
• Occasional travel will be required, primarily in the metropolitan area but sometimes domestically (must have a valid Driver’s License).

Nice To Haves

• AEC industry experience preferred

Responsibilities

• Provides administrative and clerical support
• Screens incoming calls and correspondence
• Fields questions from internal/external sources
• Maintain confidential and sensitive information
• Manages calendar and schedules appointments
• Arranges travel plans and itineraries
• Assists with the preparation of expense reports in accordance with Accounts Payable’s policies and procedures
• Composes and edits letters, memoranda, reports and presentations
• Assists with the preparation of departmental budgets
• Ensures project deadlines and performance standards are established and met
• Ensures compliance with all company policies and procedures
• High degree of professionalism with external and internal contacts
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.
• Other duties as assigned

Benefits

• Competitive pay and benefits.
• A positive, friendly, and team-oriented workplace with caring leadership.
• Professional development and leadership programs.
• To work on exciting projects for your community.
• Security and stability working for a financially strong company.
• More opportunities to grow your career through our multiple U.S. office locations and affiliated companies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED