Executive Assistant

STV•New York, NY

3d•$106,533 - $121,752•Hybrid

About The Position

STV is seeking an Executive Assistant to support our transportation leaders. This position is designated as hybrid and will be located in our New York, NY office. This position will assist leaders with project scheduling, reporting and business operations with preparing of reports, marketing collateral, and logistics, with heavy streamlining, organizing, prioritizing, CRM database updates, and scheduling. The ideal candidate is very detail oriented and structured and has Executive Assistant experience for leadership level within the AEC industry.

Requirements

8+ years of Executive Assistant or Operation Support experience
Polished, professional, highly organized, self-starter, process-oriented
CRM experience (Deltek or BST8) preferred
Creative problem solver who can work independently
Excellent verbal, written, and interpersonal skills
High level of proficiency with MS Office/Ability to quickly become familiar with the firm's specific processes and tools/systems
Bachelor's Degree preferred

Responsibilities

Support operations team of three with daily business activities
Prepare presentation and marketing collateral for events and presentations
Manage logistics and scheduling for events, including travel and lodging
Update CRM database and ERP reporting
Schedule internal/external meetings and appointments; coordinate conference room/calls.
Serve as the point of contact for internal employees to ensure prompt response time and to ensure efficiency of communications
Assist with overflow, special projects, assistant back-up team coverage and day-to-day tasks
Manage calendars and independently schedule appointments.
Collaborate with other executive admins in other areas of company to help coordinate events, meetings, etc.
Arrange and coordinate travel schedule and reservations for supervisor and/or team members, prepare agendas
Manage expense reimbursement process for supported team

Benefits

Health insurance, including an option with a Health Savings Account
Dental insurance
Vision insurance
Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
Disability insurance
Life Insurance and Accidental Death & Dismemberment
401(k) Plan
Retirement Counseling
Employee Assistance Program
Paid Time Off (starting at 16 days)
Paid Holidays (9 days)
Back-Up Dependent Care (up to 10 days per year)
Parental Leave (up to 80 hours)
Continuing Education Program
Professional Licensure and Society Memberships