Executive Assistant

Dynamic Aviation•Bridgewater, VA

About The Position

At Dynamic Aviation, we solve unique challenges for our customers with innovative aviation solutions. Our focus is on operations that serve, protect, and enhance the lives of families and communities worldwide. Whether modifying aircraft to help protect our service members overseas, performing geographical mapping for scientific research, or working to suppress large wildfires on the West Coast, we serve with integrity and excellence. Job Details: The Executive Assistant supports the Chairman and CEO by competently performing a variety of administrative, clerical, and personal support tasks promptly and efficiently. This position provides direct assistance to the Chairman & CEO and their family, ensuring seamless coordination of both business and personal activities. This position also supports the front office.

Requirements

High School Diploma or GED required; college degree preferred
5+ years of previous experience as an Executive Assistant or Personal Assistant
Experience handling confidential and sensitive materials and information with discretion
Extensive experience coordinating complex domestic and international travel
Experience managing business and personal calendars with frequent, dynamic changes
Demonstrated ability to multi-task and work effectively with complex details while meeting critical, non-negotiable deadlines
Strong organizational and prioritization skills, with the ability to adapt to shifting priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite and comfort with new technology and devices
Basic knowledge of IT troubleshooting (e.g., Wi-Fi, device setup, software installation, printing)
High attention to detail and accuracy
Ability to maintain professionalism and discretion in all personal and business matters
Dependable, proactive, and able to work independently in a fast-paced environment

Responsibilities

Coordinate domestic and international business and personal travel, including preparing detailed itineraries and managing changes as needed
Maintain Travel Planner for Chairman & CEO, including family and personal travel schedules
Maintain and manage business and personal calendars, ensuring all confirmations, appointments, and events are current and accurate
Create and update daily checklists for Chairman & CEO to ensure priorities and deadlines are met
Prepare travel arrangements for trade shows, conferences, family trips, and other functions
Coordinate arrangements for customer visits, Advisory Board, VIP guests, or family visitors (including meals, lodging, transportation, and other host responsibilities)
Collect and submit expense reports for Chairman & CEO, including reconciliation of both business and personal accounts
Assist with scheduling and coordination of family appointments and events, including medical appointments, personal commitments, and social engagements
Manage personal and household-related logistics such as errands, reservations, and vendor coordination as needed
Provide Level 1 IT support for the Chairman & CEO and family members, including basic troubleshooting of personal devices (computers, tablets, phones), Wi-Fi connectivity, printing, and software setup
Support a variety of personal and professional projects and interests of the Chairman & CEO as requested
At the direction of the Chairman & CEO, assist with composing and sending letters or correspondence
Purchase and maintain necessary office and household supplies, ensuring items are organized and replenished
Manage invoices, receipts, and documentation to match monthly credit card statements; code and submit to Accounting
Assist with personal finances, taxes, and recordkeeping under strict confidentiality
Scan, organize, and distribute news articles or publications as needed
May support other Senior Management with administrative needs as assigned
Provide support to the front office to include answering the phones, checking in visitors, sorting mail and other related duties as needed
Perform all other related duties as assigned